Office Assistant I, PT
Office Assistant I, PT
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Job Description
The Position
The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.
Why join the City of Oakland Department of Public Works
Situated at the heart of the Bay Area the City of Oakland is a vibrant diverse and exciting place to work. It is easily accessible at the forefront of Race and Equity work and a full-service organization with many innovative community services.
The Oakland Public Works Academy Trainee program was made to help people ages 18 to 30 who live in Oakland get work experience and learn job skills. The program also helps them get better at finding and keeping a job. It focuses on training people to work as Park Attendants Office Assistants and Custodians. The goal is to create a strong group of young workers who are interested in working for the City of Oaklands Public Works Department.
Join us and gain insights from a passionate team of professionals committed to serving a community with a proud and vibrant history.
We are looking for someone who is:- Dependable and reliable with strong and consistent attendance. Showing up on time every day is very important for doing well in the training program and as an employee with the City of Oakland.
- Adaptable and flexible able to adjust quickly to new tasks and changes. You will learn many different things in a short amount of time so being open to change and willing to take on different assignments will help you succeedboth in the program and as a future full-time employee.
- Eager to grow and learn new skills especially if youre someone who takes initiative and wants to build a stable long-term career.
- A strong communicator with personal responsibility able to talk and work well with your supervisor and coworkers while also taking ownership of the work you are assigned.
- A team player who can also work independently able to help on group projects and stay focused when working on your own.
- Organized and good at managing time able to handle many tasks set priorities and meet deadlines to keep your work on track.
What you will typically be responsible for:- Performing general office tasks related to your assigned work area
- Answering phone calls and helping visitors and directing them to the right person or department
- Representing the City in a professional and respectful way when speaking with callers or visitors
- Using basic office equipment and making copies of documents
- Typing and proofreading labels forms envelopes and file cards
- Filingdocuments and keeping records organized
- Following office procedures checking supply levels and reviewing invoices and packing slips
- Sortingand delivering mail
- Helpingthe public fill out forms and explaining fees permits rules and services
- Performingother duties as assigned
Read the complete job description by clickinghere
A few reasons you might love this job:- You will gain job employability skills and tailored help in creating and strengthening a resume identifying and explaining transferrable skills applying for City of Oakland jobs and interviewing.
- You will develop or enhance your existing skills and talents while building productive relationships with coworkers and Oakland residents.
- You will participate in tailored trainings to enhance and strengthen social interpersonal and career building life-skills that will support your overall personal and professional development.
- You will make professional connections learn from the inside about hiring processes and become familiar with City of Oakland culture to be more prepared and capable to acquire a full time permanent job with the City of Oakland
A few challenges you might face in this job:- This is a part-time job and you are not guaranteed to secure a full time permanent job while you are in this temporary position.
- Your job assignment may be demanding and engaging from beginning of shift to the end of the workday.
- Depending on your job assignment your work shift may require you to do different things from the day before or your work shift will require you to do the same exact thing every work shift. It is highly variable.
Competencies Required:- Action & Results Focused (Taking Initiative):Initiating tasks and focusing on accomplishment
- Aware of Personal Limits:if you dont know how to do something or cannot do something alone ask for help from co-workers or seek guidance from your supervisor.
- Customer Focus:Attending to the needs and expectations of supervisors co-workers and the public.
- Displaying Ownership and Accountability:Holding self and others accountable for measurable high-quality timely and cost-effective results
- Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards
- Teamwork:Collaborating with others to achieve shared goals
- Writing:Communicating effectively in writing
Minimum Requirements for Application
Education:
Equivalent to the completion of the eighth or twelfth grade depending on assignment.
Experience:
None required.
Desirable Qualifications:
Prior experience in office work customer service or related training.
Dependable and punctual able to communicate clearly organized good at managing time and tasks comfortable using basic office equipment and computers able to work both independently and with a team and willing to learn and adapt to new tasks.Supplemental Information
The Recruitment Process:
This is a continuous recruitment. This recruitment may close without notice once a sufficient number of applications have been received.
This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902. All applications received will be forwarded to Oakland Public Works Department for further consideration.
Meeting the minimum qualification requirements may not result in further consideration only the most qualified candidates will be contacted for interviews.Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.
Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employeesare required tocomplete all Disaster Service Worker-related training as assigned and to return to work as orderedin the event ofan emergency.
How to ApplyApply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.APPLICATIONS ARE ACCEPTED ONLINE ONLY.You may apply and view current openings by visiting our employment opportunities webpage at: you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).
Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; howeverwe are unable to provide technical support for the online application system.
Employment Type
Part-Time
