Administrative Assistant Transportation Department

Purpose: The Transportation Secretary assists the Transportation Director with the efficient operation of the transportation department by coordinating clerical support in the front office; works closely with administration staff students and parents.

Reports To: Transportation Director

Term of Employment: 12 month employee

Qualifications:

Educational Requirements:

• High School diploma or equivalent.

Experience:

• Experience using computers telephones photocopy machines fax machines and other office equipment.
• Experience with word processing spreadsheets databases and other clerical software.

General Expectations:

• Ability to work cooperatively with supervisors co-workers teachers and students.
• Ability to understand and follow complex oral and written instructions.
• Ability to perform responsibilities without necessity of close supervision.
• Ability to effectively communicate with the school district community.
• Ability to meet attendance standards to perform the essential functions of the job.
• Ability to maintain a generally positive attitude.

Functions and Responsibilities:

Universal USD 250 Classified Standards:

• Support the philosophy and mission of USD 250 and the value of education.
• Comply with the privacy rights of students.
• Safeguard confidential and/or sensitive information.
• Communicate pleasantly and effectively with all the members of the school district and community.
• Provide excellence in customer service both internally and externally.
• Maintain a clean and organized workspace to insure a safe and efficient working environment.
• Ensure that all activities conform to district state and federal guidelines.
• React to change positively and productively.
• Adhere to all district health and safety policies including all precautions of the Bloodborne Pathogens Exposure Control Plan.

Functions And Responsibilities:

• Record and maintain accurate transportation data for all the students in PowerSchool.
• Answer and transfer incoming calls; send and receive faxes; handle radio communications with drivers.
• Ensure all visitors to the transportation department are greeted and appropriately identified.
• Coordinate office and clerical support to assist with the efficient operation of the transportation department.
• Screen and route incoming mail; properly prepare outgoing mail.
• Coordinate as necessary with secretaries and administrators of schools for transportation needs of students.
• Assist Transportation Director in monitoring all the bus drivers route in the morning and in the afternoon and check if any sub-drivers are needed.
• Assist Transportation Director in organizing routes for the bus drivers for pre-school regular and special-ed. students.
• Ensure that incoming invoices for transportation expenses are submitted to the district office in a timely manner for payment.
• Maintain accurate record of mileage incurred for Professional Development Activities field trips and other student activities.
• Assist Transportation Director in sending student conduct reports to principals.
• Schedule vehicles and drivers for field trips and activities as approved by the director.
• Maintain accurate filing systems for student staff and administration of the transportation department.
• Prepare correspondence reports lists envelopes and similar routine material as assigned.
• Coordinate with administrators building secretaries other staff and parents to cover transportation needs for district staff and students.
• Prepare transportation reports for district office as needed.
• Assist Transportation Director in the preparation of transportation information for state reports and audits.
• Perform other duties as assigned by the Transportation Director.

Physical Requirements/Environmental Conditions

• Requires prolonged sitting or standing.
• Requires physical exertion to manually move lift carry pull or push heavy objects or materials.
• Requires stooping bending and reaching.
• Must be able to adapt to a fast-paced multi-faceted office environment.