Advancement and Alumni Relations Associate
Advancement and Alumni Relations Associate
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$ 45000 - 55000
1 Vacancy
Job Description
September 2025
Advancement and Alumni Relations Associate
Position Overview:
DePaul College Prep is looking for a passionate fundraising administrator to contribute to DePaul Preps thriving Advancement Department. The Advancement and Alumni Relations Associate plays a vital role in supporting the mission of DePaul College Prep by strengthening relationships with alumni donors parents and friends of the school. This position is responsible for executing a comprehensive program of alumni engagement and providing administrative event and communications support to the Advancement Office to further the schools philanthropic goals. The Advancement Associate will report to the Director of Institutional Advancement. This is a full-time in-person position.
General Responsibilities include but are not limited to the following:
Alumni Relations:
- Develop implement and manage alumni events including reunions networking events to foster a lifelong connection between alumni and DePaul Prep.
- Serve as the primary point of contact for alumni responding to inquiries and facilitating connections.
- Manage and grow the schools alumni communication channels including newsletters social media and the alumni section of the school website.
- Recruit train and manage alumni volunteers (Class Representatives) to support programs and initiatives.
- Work to increase alumni participation in giving volunteerism and mentorship programs.
- Collect and share alumni success stories for use in school communications and marketing.
- Maintain and update the donor and alumni database with a focus on data integrity ensuring accurate and complete records for contact information engagement and giving history.
Advancement Operations and Support:
- Provide administrative support to the Advancement Office including scheduling meetings preparing materials and processing correspondence.
- Perform institutional prospect research and stewardship.
- Utilize DonorSearch or other data mining platform to identify cultivate and prepare prospect donor reports for the Advancement Team and the President.
- Assist with the coordination and execution of major advancement events such as the annual fundraiser (e.g. Spring Fling) donor recognition events and capital campaign activities.
- Assist colleagues with gathering data statistics and information on fundraising efforts.
- Process gifts and prepare timely and accurate gift acknowledgment letters and tax receipts ensuring compliance with school and IRS guidelines.
Requirements
- Bachelors degree
- Experience and proficiency in database management and customer relationship management (CRM) software preferably Blackbaud Raisers Edge
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills with the ability to engage diverse constituencies.
- Proven ability to manage multiple projects simultaneously meet deadlines and work independently as well as part of a team.
- Commitment to a collaborative approach to problem-solving and strategy
- Excellent written and oral communication skills
- Ability to develop and execute long-range plans while meeting immediate deadlines
- Dedication to DePaul College Preps mission and vision of Vincentian Catholic education
Benefits Available:
Medical Dental & Vision Insurance
Life and Disability Insurance
Accident Critical Illness and Hospital Indemnity Insurance
Sick Personal and Vacation Days
403(b) Plan
Transit Benefit
Salary Range:
$45000 - $55000 depending on experience and qualifications
Required Experience:
IC
Employment Type
Full-Time
