Part-Time Accounting Assistant

Applicants must reside permanently in one of the following states to be considered for this position: CT FL IL IN KS KY MD MI MO NC NH NM NV OH OR PA SC TN TX or WA. Candidates outside of these states need not apply.

Company Description

Quality Matters (QM) is an international organization that is recognized as a leader in quality assurance for online education. QM is a nonprofit organization comprised of a dedicated staff that works together virtually-from cities all over the United States-to support everyones quality assurance goals.

Responsibilities

The daily tasks require analytical ability judgment discretion and knowledge of accounting skills bookkeeping concepts policies and this role the Assistant will support the Quality Matters Accounting Department with routine clerical and administrative functions.

Essential Duties

In fulfillment of the responsibilities the Accounting Assistant will:

Provide routine support for the Accounting Department

• Use computers and various software applications to complete daily tasks including database management and data entry.
• Assist with weekly billing invoicing and distribution
• Assist with monthly customer statement preparation and distribution.
• Reply to requests for information from both internal and external customers forward messages/forms to appropriate individuals or departments.
• Operate standard office equipment including but not limited to computers printers scanners or copiers.
• Prioritize tasks and communication; coordinate and participate in meetings with Teams and/or Zoom.
• Utilize software i.e. NetSuite Excel to complete tasks including AR/AP entries.
• Follow internal accounting control systems.
• Check and verify source documents such as invoices receipts and computer printouts.
• Assist with audits.
• Build relationships and liaison with others handling highly confidential politically sensitive or community related issues in a professional and ethical manner.
• Maintain digital document files.
• Complete new vendor registrations respond to routine financial documentation requests maintain vendor and customer records including mailing addresses contact names and numbers and pertinent tax information.
• Process and track material orders requests and invoices

Collaborate as a member of the Quality Matters Team

• Participate in weekly staff and team meetings.
• Work with staff and members in small workgroups as needed.
• Work with QM staff to meet the strategic goals and objectives.

Other duties as assigned

Required Qualifications

Self-starter capable of being productive in a fast-moving virtual office environment with the following qualifications and desired skills:

• Associate Degree from a Department of Education accredited university or college or a minimum of two years work experience in a similar role.
• One or more years experience using NetSuite Accounting software.
• Demonstrated expertise with written and oral communication skills.
• Knowledge of basic bookkeeping procedures.
• Proficiency in basic mathematical skills; ability to add subtract multiply and divide.
• Virtual work experience with demonstrated success.
• Detail-oriented with the ability to maintain a high level of accuracy on all work activities.
• Excellent organizational skills including ability to respond to multiple priorities meet varying deadlines and complete tasks involving input from multiple participants.
• Proven ability to work both independently and as part of a team
• Strong work ethic and a high level of professionalism.
• Demonstrated problem solving critical and creative thinking skills.
• Must have access to reliable high-speed internet.

Preferred Qualifications

• Three years or more of administrative support work experience.

Technology Proficiencies

• Two or more years of proficiency with use and basic maintenance of computing devices such as laptops Windows-based applications and operating systems.
• Two or more years demonstrated proficiency in the use of Microsoft Word and Excel.
• Two or more years experience working with calendaring tools and virtual communication tools i.e. Zoom Teams and Google Applications.
• Familiarity of double-entry Accounting
• Ability to use 10-key calculator
• Maintain a typing speed of 35 WPM and a 10-key speed of 140 net KPM.
• Demonstrated initiative in learning new software applications and virtual communication tools

Additional Information

QM operates a virtual office and this will be a remote home-based position. Applicants must reside permanently in one of the following states to be considered for this position: CT FL IL IN KS KY MD MI MO NC NH NM NV OH OR PA SC TN TX or WA. Candidates outside of these states need not apply. You should also have access to reliable high-speed internet.

This part-time remote position is At-Will with an hourly rate of $20.46/hr based off of a 25-hour work week minimum paid in biweekly increments. This position is eligible to participate in QMs paid vacation and paid sick leave benefits.

Work Environment and Physical Demands

This job operates in a telecommuting and/or home office environment. The work in this role is conducted primarily through the use of computers or computer-based and internet technology as well as other office productivity machinery such as a computer printer. As such the job is largely sedentary and requires continual and sustained operation of a computer. The person in this position frequently communicates with peers colleagues and staff in both synchronous and asynchronous modalities. Must be able to exchange accurate information. This role does not require travel.

Regardless of physical location all QM employees are required to be available to attend the synchronous core schedule of Monday through Friday 10:00 am to 3:00 pm EST and participate in weekly staff meetings.