Receptionist(13272-1 )

Irvine - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Receptionist
Work Location: Irvine CA 92612
Hours: 8:30 am - 5:30 pm M-F 40 hours
Assignment Duration: 5 months Extension
Possible for extension Yes

Overview of Work Environment/Client Nuances/Team Overview:

The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment.

Resources typical working day:

Reservation Coordination
Managing meeting room bookings and ensuring availability for scheduled appointments
Coordinating reservations for internal and external guests as needed

Office Amenities & Setup

Ensuring meeting rooms are properly set up with required amenities
Monitoring and restocking pantry snacks and supplies
Assisting with general office maintenance and cleanliness

Visitor Management

Handling visitor check-ins and ensuring proper registration
Providing assistance to guests and directing them to appropriate contacts

Catering Support

Coordinating with catering services and guiding them on where to set up within the office
Assisting with food deliveries and ensuring proper placement

Mail and Package Handling

Receiving tracking and distributing incoming packages
Managing outbound mail and courier requests

Reception Duties:

Answering and directing phone calls
Responding to general inquiries from clients and employees
Supporting administrative tasks such as filing scheduling and documentation

Facility Support

Loading and unloading the dishwasher
Cleaning and organizing common areas
Assisting with maintenance requests and coordinating with building services

Employee & Client Assistance

Providing support for employee or client needs related to office logistics
Ensuring a professional and helpful front desk presence

Must-Have Skills:

Strong communication skills
Excellent organizational abilities
Comfortable working with new technologies
Flexible in handling various tasks and situations
Adaptable to changing environments and priorities

Nice-to-Have Skills:

Willingness to learn and explore new technologies
Basic understanding of digital tools or platforms

Years of Experience: At least 2 years or more in a receptionist or front desk role.

Education: High School Diploma or GED equivalent

Software Skills:

Microsoft Office Suite (Word Excel PowerPoint etc.)
Experienced in Outlook for email and inbox management
Skilled in calendar scheduling and coordination

Interview Process: 1st virtual interview and/or 2nd onsite interview

Summary:

As a CBRE Receptionist you will provide administrative tasks to a department or office.
This includes greeting and assisting visitors answering calls setting up and maintaining meeting rooms some housekeeping tasks and other duties.

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Job Title: Receptionist Work Location: Irvine CA 92612 Hours: 8:30 am - 5:30 pm M-F 40 hours Assignment Duration: 5 months Extension Possible for extension Yes Overview of Work Environment/Client Nuances/Team Overview: The resource will be responsible for a range of front office and administrat...

The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment.