Staff Assistant, Corporate and Foundation Relations
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The Office of Corporate and Foundation Relations (OCFR) in the Development and Alumni Relations Division manages all corporate and foundation partnerships on behalf of Rice University directing strategy for stewarding and expanding existing partnerships while identifying and pursuing new opportunities. The Staff Assistant works with the department coordinators to provide overall administrative support for the team.
The ideal candidate is a detail-oriented self-starter who is tech savvy comfortable talking to people and able to function independently in a fast-paced work environment.
Workplace Requirements:
This position is offered asa hybrid role combining both in-office and remote work to provide flexibility and support collaboration.PerRice policy 440 work arrangements may be subject to change.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
High school diploma or equivalent
One year of office experience supporting multiple team members with a variety of administrative tasks
In lieu of the experience requirement additional related education above and beyond what is required on an equivalent year-for-year basis may be substituted
Skills:
- Basic computer skills and demonstrated experience with office software and email applications
- Proficiency in Microsoft Office Suite
- Ability to follow through and complete assigned tasks
- Good organizational skills and attention to detail
- Good verbal and written communication skills
- Good customer service and interpersonal skills
Preferences:
Bachelors degree
Experience working at an institution of higher education
Experience in a PC Windows environment
Essential Functions:
Manages calendars for internal and external meetings
Greets visitors and routes them to appropriate individuals answers phones and serves as a resource on procedures and general inquiries
Distributes routine communications such as memos notices emails and letters
Assists with data entry as well as management and maintenance of electronic documents
Collects data and produces periodic reports and spreadsheets
Makes copies and monitors and orders office supplies
Tracks facility and office equipment such as keys vehicles and projectors via logs and schedules repairs as needed
Reviews invoices for accuracy and initiates purchase requisitions
Arranges meetings and assists with routine conferences including scheduling rooms managing equipment ordering meals and assembling materials
Makes travel arrangements and monitors expense reporting
Creates and maintains files and filing systems
May provide guidance to temporary and student employees on routine matters
Performs other duties as assigned
Additional Functions:
- Monitors office procedures and workflow and makes suggestions for improvements
- Open office environment
- Frequent contact with division/university staff and occasional contact with corporate and foundation partners
- Many hours in front of a computer
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contactRice Universitys Disability Resource Center at or for support.
If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.
Required Experience:
Staff IC
Key Skills
- Marketing
- Public Relations
- Google Docs
- Organizational skills
- Communication skills
- Press Releases
- Office Experience
- Constant Contact
- InfusionSoft
- Social Media Management
- Child Protective Services
- Writing Skills
