Finance Administrative Coordinator

We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Finance Administrative Coordinator will provide comprehensive administrative support to the Chief Finance Officer (CFO) and Finance department leadership ensuring smooth and efficient operations. The Finance Administrative Coordinator will manage schedules coordinate meetings handle assigned communications and assist with various administrative tasks.

Essential Duties and Responsibilities:

• Provide administrative support to the Finance department leadership team including managing calendars scheduling meetings and handling correspondence.

• Coordinate and organize meetings including preparing agendas taking minutes and following up on action items.

• Handle incoming and outgoing communications as assigned on behalf of the CFO ensuring timely and accurate responses.

• Prepare review and manage documents presentations and reports for the CFO and Finance department leadership.

• Arrange travel itineraries accommodations and logistics for the CFO and Finance department leadership as needed.

• Assist in planning and organizing Finance department events conferences and team-building activities.

• Assist in tracking and managing the Finance department budget including processing invoices and expense reports.

• Provide administrative support for Finance projects including coordinating project meetings and maintaining project documentation.

• Serve as an initial point of contact and liaison between different departments staff and external parties.

• Perform a range of clerical duties such as data entry filing and basic bookkeeping.

• Handle sensitive and confidential information with discretion and professionalism.

• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.

Knowledge Skills and Abilities:

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (e.g. Word Excel PowerPoint Outlook).

• Ability to manage multiple tasks and deadlines effectively.

• Ability to adapt to changing priorities and work effectively in a fast-paced environment.

• Attention to detail and accuracy.

• Strong interpersonal skills and the ability to work collaboratively with various departments and across multiple levels.

• Familiarity with Finance terminology and processes.

• Committed to high standards of excellence and proven results.

• High level of integrity and professionalism; proven track record in gaining trust and credibility and partnering collaboratively with leaders.

• Ability to relate to individuals at all levels internally and externally and build productive relationships; ability to work independently and collaboratively as part of a team.

Education and/or Experience:

• Associates or Bachelors degree or any equivalent combination of training education and experience that demonstrates the ability to perform the duties of the position.

• Minimum five (5) years of experience in an administrative or executive support role within a corporate or law firm environment.

• Experience with project management tools and software.

• Previous experience in a client-facing role.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors such as position location education training and/or experience.