Legal Secretary

Practice Group / Department:

Job Description

Were Norton Rose Fulbright - a global law firm with over 50 offices and 7000 employees worldwide. We provide the worlds preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience were looking for people who are innovative commercial and value the work that they do.

Established in 2000 our Milan office provides a wide range of transactional and regulatory advice to national and multinational corporations banks and financial institutions insurance companies and private equity funds as well as entrepreneurs across many sectors. We also represent clients in domestic and international disputes.

We have dedicated teams in banking and finance corporate and M&A antitrust dispute resolution and litigation and employment law. Our lawyers in Milan are well-known for their pragmatic commercial and business-oriented style as well as specific industry knowledge. We have Italian- and English-qualified lawyers based in Milan who deliver Italian pan-European and global legal advisory services.

The successful candidate will work as part of a highly motivated secretarial team to provide professional proactive high level secretarial and PA support to an antitrust partner and an allocated group of fee earners within the wider fee earning team.

The Role

Technical Abilities

• Manage court electronic submissions through Consolle Avvocato (Processo Civile Telematico) monitoring updates and deadlines and keeping both digital and paper copies up to date.
• Produce and amend documents with speed and accuracy including the ability to process electronic dictation;
• Format paginate number and present documents in the required format;
• Proofread all work checking for spelling and grammar;
• To be a user of key software packages (i.e. Word/PowerPoint/Excel) and to take responsibility for any training required to improve the relevant skills to meet the needs of the business;
• Proactively work with fee earners to ensure that relevant documentation is produced to meet clients expectations and deadlines;

Administrative and other Skills

• File management;
• Manage allocated partners Microsoft Outlook calendar;
• Following meetings attended by fee earners if needed prepare papers for meetings and deal with any necessary paperwork etc;
• Make and change global travel arrangements as required;
• Process expense claims payment requisition forms returned advances;
• Maintain and update client and other relevant contact details on CMS/Connect database;
• Process all forms including new client intake form new matter form money laundering form etc;
• Ensure that all electronic filing and paper records are up to date and regularly maintained;
• Assist in the production of pitches and other marketing materials;
• Keep billing files up to date;
• Carry out photocopying and scanning as required.

Professional Skills

• Manage a varied workload balancing different demands and deadlines;
• Provide full support to fee earners in the full range of activities that are performed and carry out any other duties as reasonably requested;
• Check the Certified Mail address and the personal inbox of the partner;
• Support other members of the secretarial team and provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines.

Skills and Experience Required

• English Language GCSE or equivalent;
• Track record of working for an international law firm;
• Accurate and computer literate
• Being proactive and having problem solving skills;
• Being organized with an ability to meet deadlines;
• Pro-active and positive with an ability to build working relationships
• Strong communication skills;
• Confident and professional with an ability to use own judgment;
• Flexible with an ability to work outside core hours if required.

We are looking forward to receiving your CV on . For any questions please contact Francesca Berzioli HR.

Diversity Equity and Inclusion

To attract the best people we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work have a sense of belonging and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our peoples health and overall wellbeing. Find more about Diversity Equity and Inclusionhere.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations please let us know here.