Operations Admin
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Operations Admin
Location: Lehi UtahCompensation: $60000 - $80000/year benefits depending on experience
About OM
OM is a philanthropic organization dedicated to healing the world through the intelligence of ayahuasca. We exist to support promote and responsibly expand awareness of ayahuasca plant medicine worldwide.
Our work is guided by three core values:
Commitment to Healing everything we do is rooted in the purpose of individual and collective healing.
Conscious Education we raise awareness responsibly providing knowledge that is clear and respectful.
Sacred Stewardship we honor the traditions wisdom and sacredness of plant medicines in all that we do.
About the Role
We are seeking a highly organized and motivated Operations Admin to serve as the assistant to the President of OM and to oversee the operational execution of our retreats. This role combines executive support with hands-on event operations requiring a balance of strategic thinking logistical coordination and compassionate presence.
The Operations Admin will:
Provide direct executive support including scheduling communications and administrative tasks.
Manage and oversee all operations for retreats ensuring smooth logistics and excellent attendee experiences.
Be on-site at all retreats coordinating staff vendors and participants.
Conduct retrospectives after each retreat to identify improvements and lessons learned.
Create detailed reports and provide updates to senior leadership following each retreat.
Support organizational operations outside of retreats including administrative and project-based tasks.
Responsibilities
Serve as a right hand ensuring daily priorities and long-term initiatives are executed smoothly.
Plan coordinate and execute all operational aspects of retreats including travel lodging meals and scheduling.
Act as primary on-site operations lead during retreats supporting both staff and attendees.
Maintain strong communication with retreat participants ensuring their needs are met with care and professionalism.
Develop and deliver retrospective reports to leadership highlighting successes and areas for growth.
Work cross-functionally with staff and partners to ensure alignment across all operational areas.
Maintain organizational systems documentation and processes to ensure efficiency and clarity.
Qualifications
3 years of experience in operations administration or event planning.
Strong organizational and project management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to thrive in a fast-paced dynamic environment.
Compassionate professional and adaptable demeanor.
Experience working in nonprofit wellness or event settings is a plus.
Ability to travel for retreats as needed.
Benefits
Medical Dental and Vision Insurance
401(k) Retirement Plan
Paid Time Off:
10 Paid Holidays
10 PTO Days
5 Sick Days
Opportunities for professional growth in a mission-driven environment
Opportunity to participate in transformative retreats.
Flexible remote work policy (Utah Arizona or Remote with travel as needed).
How to Apply
If you are passionate about operations event planning and supporting transformative work wed love to hear from you. Please send your resume and a short letter about why you feel called to this role to with the subject line: Operations Admin.
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
THIS IS WHERE IT ALL BEGAN Did you know that Baxter is the first commercial manufacturer of prepared IV solutions? It all started in 1931 in Iowa when Dr. Ralph Falk and Dr. Donald Baxter launched the Don Baxter Intravenous Products Company. Hillrom’s roots go back to when Bill Hille ... View more
