Travel & Procurement Specialist III
Travel & Procurement Specialist III
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Job Description
Knights Experience Team (kNEXT):
The University of Central Floridas (UCFs) the Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBCs) employees assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges consolidate transaction-based functions create economies of scale and improve backroom process efficiency so the colleges can better focus resources on their mission.
The team is made up of HR Specialists and Travel & Procurement Specialists who will provide information and support across campus reduce administrative burden and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures support training and development provide specialized reporting and analytics and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows.
The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty/staff/students (colleges/divisions).
The Opportunity:
Travel & Procurement Specialist acts as the primary point of contact for the division(s) supported by kNEXT for all procurement-related and travel-related activities. Travel/Procurement Specialist supports Travel/Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.
Responsibilities:
Supervisory responsibilities including hiring and training monitoring performance and providing feedback maintaining leave requests and personnel records setting goals and objectives and monitoring accomplishments enforcing customer service standards and resolving complex issues.
Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect the receipt of goods or services.
Research suppliers and obtain quotes for goods and services as needed. Assist with the development of solicitations for bids and participate in the development of contracts and agreements. Identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations.
Initiate and review requisitions manage purchase orders and initiate change orders as needed. Create receipts and supplier invoices or purchasing card transactions to ensure timely payments.
Reconcile/verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable required documentation is provided and transactions are accurate.
Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related and travel-related processes and procedures. Continuously review and improve processes to increase operational efficiency and effectiveness. Support travel and procurement training efforts.
Support travel requests creating and reviewing Spend Authorizations and Expense Reports. Assist with travel arrangements receipt/documentation collection and travel advance and reimbursement requests to ensuring applicable policies and regulations are adhered to.
Other job-related duties as assigned.
Minimum Qualifications:
High School Diploma or equivalent and (4) years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.
Preferred Qualifications:
3 years of experience supporting purchasing travel Accounts Payable/Accounts Receivable and/or customer service-related activities.
3- 5 years of demonstrated leadership or supervisory experience including formal or informal peer-to-peer leadership roles.
Working knowledge of financial purchasing and travel rules regulations processes and procedures.
Demonstrated commitment to delivering high-quality customer service with a strong understanding of its importance in operational excellence.
Excellent interpersonal and communication skills with the ability to clearly convey information and positively influence others.
Proven ability to work independently while also thriving in a collaborative team environment; skilled in building effective working relationships with colleagues and cross-functional partners.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills with the ability to apply logic and reasoning to evaluate issues and develop effective solutions.
Bachelors degree preferred.
Workday PeopleSoft and/or Microsoft: Outlook Excel and Teams experience.
Ability to use computers and computer systems (including hardware and software) to support configure run reports enter data or process information.
Special Instructions to the Applicants:
The final rate will be determined based on the candidates qualifications experience and internal equity considerations.
Are you ready to unleash YOUR potential
As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks!UCF offers:
Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program
Paid time off including annual and sick time off and paid holidays
Retirement savings options
Employee discounts including tickets to many Orlando attractions
Education assistance
Flexible work environment
And moreFor more benefits information view the UCF Employee Benefits Guide.
Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Department
kNEXTWork Schedule
Monday-Friday 8:00AM - 5:00PMType of Appointment
RegularExpected Salary
$48722.00 to NegotiableJob Posting End Date
0AMAs a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.
UCF is proud to be a smoke-free campus and an E-Verify employer.
If an accommodation due to a disability is needed to apply for this position please call or email .
For general application or posting questions please email .
Required Experience:
IC
Employment Type
Full-Time
