Secretary 2

Position Overview

Reporting to the Manager Health Services the incumbent is responsible for the effective and efficient provision of secretarial and administrative support for a section in the Department of Internal Medicine.

Duties include:

• Typing a variety of correspondence including (but not limited to): medico legal letters grants manuscripts and abstracts.
• Establishing and maintaining office systems.
• Updating and maintaining curriculum vitae (CVs) for multiple physicians.
• Maintaining schedules for multiple physicians.
• Completes travel arrangements as perShared Healthprotocol and UM CONCUR.
• Creating maintaining and distribution of multiple schedules.

Experience

• One year directly related experience required preferably in a health care setting.
• Experience with coordinating organizing and scheduling meetings in Microsoft Outlook with multiple stakeholders is required.
• Experience working in a University environment with knowledge of University policies and procedures in reference to grants and external funding agencies would be considered an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs traditions and values.
• Medical Terminology (75% pass mark).
• Keyboarding speed of 50 wpm required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel Word PowerPoint and Outlook required.
• May be required to learn and use department specific software and technology.
• Excellent planning organizational project and time management skills are required.
• The incumbent must be able to demonstrate good judgement initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
• Excellent oral and written communication and interpersonal skills.
• The ability to communicate with all levels of hospital/university personnel as well as various outside agencies and institutions.
• Demonstrated ability to work independently with limited guidance and supervision.

Physical Requirements

• Recognized ability to adapt to change.
• Frequent foot travel throughout the facility as well as various University of Manitoba Bannatyne Campus offices.
• Manual dexterity.
• Ability to cope with frequent interruptions and function in a stressful environment.
• Frequent contact with patients staff and public.