Administrative & Fiscal Assistant Rockingham County

Job Description

This position works independently with general direction from the Unit Coordinator providing excellent customer service and administrative support to unit faculty and staff. The essential duties to the operation of the unit include administrative fiscal and business functions including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone electronically or in person; preparing and processing purchasing accounting and travel reimbursements in various systems such as but not limited to Banner; knowledge of university and state policies and procedures; oversee fixed assets and key control records; maintain accurate timely expense reports including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned. Assist unit offices with managing grant related paperwork and logistics. Assist with writing editing and disseminating communication documents and posts.

Required Qualifications

Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications database management electronic spreadsheets e-mail and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions ability to perform monthly reconciliations and the ability to process and accounts receivable and payable transactions with accuracy to comply with university policy state and federal regulations.

Preferred Qualifications

Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles experience with Excel databases Banner Quicken and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); experience with grant management. Experience in a Cooperative Extension college or university setting. BS degree in an applicable discipline.

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$40000 - $50000

Hours per week

40

Review Date

October 15 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

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