Operations & Executive Coordinator (Sales Priority) Wellness and Coaching- 15323

Position: Operations & Executive Coordinator (Sales Priority)- 15323
Salary Range: USD 1500-2000/ month
Business Location: Florida USA
Working Hours: Remote Full Time 8:00 am to 5:00 pm EST (open to flexible hours) - Some weekend work is required

About the Company

This transformation company is a fast-growing coaching business that offers memberships certifications mastery programs and live events along with online and in-person events. They are a growing coaching company focused on utilizing social media and organic leads. We are expanding our team and looking for a proactive detail-oriented professional to support operations and marketing as we scale.
Company Size: Growing team with a focus on expanding operational support.
Standout Details: The client values personalized customer experiences and is looking for team members who can think critically and contribute to scaling the business effectively.


Clients Note:

Passion hunger: You dont just send a video you communicate why you want to be part of this movement. Youre not just interested in a job youre invested in growth.

Leadership mindset: You can step in take ownership and grow with a company thats scaling quickly not wait for tasks to be assigned.

Coaching industry experience: Youve worked with founders in the coaching / personal development space and understand the language and speed of this industry.

Team member not employee: I want you to see yourself as part of the mission not just someone clocking in remotely.


Were seeking someone whose number one priority is salesyou see every interaction question and email through the lens of helping people make decisions and guiding them through a smooth simple sales experience. Youre confident leading live calls removing complexity and keeping sales at the heart of what you do.

This isnt a standard 95 role. The most important hours are often evenings weekends and peak launch eventsso flexibility and commitment are key. If you thrive in a fast-paced startup environment get energized by being on the ground floor of growth and are excited to play a pivotal role in scaling a company wed love to hear from you.

About the Company:

The company is a global embodiment methodology revolutionizing how people reconnect with their bodies power and purpose. Through certifications memberships events and bestselling resources the company empowers a growing international community to lead heal and thrive. We are scaling to become the #1 embodied methodology in the world: think Mindvalley meets SoulCycle; a global platform for leaders facilitators and changemakers.

The Role: Operations & Marketing Coordinator Specialist

You will be the heartbeat of executionholding together the backend while elevating the client and team experience. Youre part high-level executive assistant part project manager part client care leadand fully aligned with our mission to bring the companys services to the world.
You will act as a bridge between the Owners vision and the operational engine that drives it ensuring that the experience communication and execution across all programs launches and brand touchpoints are cohesive timely and intentional.

Key Responsibilities:

1. Brand & Client Care Stewardship
Serve as a front-facing representative of the company ensuring all interactions reflect the brands energy care and values.
Deliver white-glove client support across channels (email Telegram Facebook etc.)
Hold the client journey from onboarding to ongoing care with attention and presence.
Serve as a grounded compassionate point of contact for clients and community members.

2. Executive & Administrative Support
Manage the clients inbox client helpdesk with precision and warmth.
Provide administrative support including calendar updates file organization and digital workspace management (Google Drive Asana etc.)
Maintain and update SOPs internal documents and client-facing resources.
Track organize and store testimonials and user-generated content.
Provide occasional live call support (chat support backup logistics).

3. Project & Team Management
Track manage and drive momentum on all active projects launches and internal initiatives.
Manage Asana or equivalent task/project boards to keep the team accountable and on schedule.
Coordinate across contractors creatives tech and customer support to ensure aligned delivery.
Track performance metrics for programs launches and community engagement.

4. Client & Program Management
Manage client subscriptions billing payment plans and failed payments.
Facilitate onboarding (success plans check-ins).
Own communication cycles for programs (emails reminders recordings).
Manage Telegram Facebook groups (customer care content support).
Upload and organize call recordings for programs.
Support updates in Kajabi and Kartra for memberships and course access.

5. Marketing & Launch Execution
Assist in executing marketing campaigns and daily communications.
Support the setup of products sales pages opt-ins and automations in Kajabi.
Track and QA email sequences links tags forms and checkouts.
Design light graphics for launches (welcome graphics banners etc.)
Support affiliate tracking communication and incentive management.

6. Events & Experience Support
Assist in planning and coordinating events and retreats (logistics research waivers).
Support communication and client management around events.
Assist with live or virtual community engagement during event periods.

7. Strategy & Creative Direction Support
Contribute ideas and insights to strategy discussions.
Ensure all implementation is aligned with the clients creative vision and long-term goals.


Qualifications:

• Must have 4 - 5 years of experience in a similar role
• Previous experience working in a start-up environment and have an entrepreneurial mindset
• Detail-Oriented Executor: You move quickly without dropping the ball.
• Client-Centric: You love delivering care and making people feel seen and supported.
• Organized & Proactive: You manage timelines calendars and systems like a pro.
• Tech-Savvy: Comfortable navigating tools like Kajabi Kartra Asana Google Suite Telegram and email marketing platforms.
• Growth-Oriented: Youre excited to grow with a brand thats scaling fast and making waves.
• Embodiment-Aligned: You resonate with the values of embodiment wellness leadership and conscious business.

Nice-to-Haves (but not required):

• Experience in the coaching wellness or digital education space
• Graphic design familiarity (Canva Figma etc.)
• Experience with CRM and automation tools
• Familiarity with personal development spiritual entrepreneurship or somatic work
  

Required Experience:

IC