Office Coordinator

Richmond - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Baskervill is an award-winning multi-disciplinary design firm with offices throughout the country and in Gdansk Poland. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 130 on-premises staff and includes day-to-day clerical and administrative tasks guest and client hospitality and office maintenance. We are looking for an individual who is detail-oriented reliable highly organized and loves working with people. Interested

What youll be doing:

Serve as the firms first impression responding to both telephone and email inquiries directing to appropriate staff greeting guests entering the office and providing parking validation as needed
Oversee logistics and coordination for the firms Lunch and Learn program in collaboration with design leadership to include vendor scheduling calendaring and day-of meeting setup
Manage ongoing office documentation including but not limited to employee PTO calendar seating charts and extension lists security and parking access cards parking validation logs courier requests and job site equipment inventory and scheduling
Coordinate and process all incoming and outgoing mail and packages including preparation of necessary labels or envelopes courier logistics and tracking
Maintain front office conference and kitchen areas including morning setup and both mid-day and end-of-day cleanup and assistance as needed and manage library sample returns and recycling program
Oversee supply management including supply stocking and ordering refilling supply stations throughout the office and tracking supply use
Support employee teams with data entry and letter or document preparation in accordance with written or verbal instructions
Operate technology including printers/copiers scanners phone systems video conferencing system conference room scheduling and other office equipment
Coordinate with Administrative team on guest client and team meetings including food orders beverage and/or snack needs and room setup and clean-up
Assist Office Manager in the coordination of maintenance issues or other tasks as needed

Heres what you need:

High school diploma or GED
3 years of office support and/or experience in a professional environment
General knowledge of office procedures
Proficiency in Microsoft 365
A positive attitude and exceptional customer service-style demeanor
Strong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients vendors and guests
Experience working as part of a team
Availability to work in office 8am 5pm Monday Friday
The ability to lift up to 30 pounds

What we offer:

Medical dental and vision insurance
Paid parental leave
401K match
Short- and long-term disability
Volunteerism opportunities and support
Paid personal time
Paid holiday time
Paid floating holiday
Flex spending account

Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability unless such accommodation would cause undue hardship.

If you are disabled or otherwise unable to apply online please mail to: Job#OC2-25 Baskervill PO Box 400 Richmond VA 23218. If you require assistance you may reach us at or call .

Required Experience:

Baskervill is an award-winning multi-disciplinary design firm with offices throughout the country and in Gdansk Poland. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 130 on-premi...

What youll be doing:

Serve as the firms first impression responding to both telephone and email inquiries directing to appropriate staff greeting guests entering the office and providing parking validation as needed
Oversee logistics and coordination for the firms Lunch and Learn program in collaboration with design leadership to include vendor scheduling calendaring and day-of meeting setup
Manage ongoing office documentation including but not limited to employee PTO calendar seating charts and extension lists security and parking access cards parking validation logs courier requests and job site equipment inventory and scheduling
Coordinate and process all incoming and outgoing mail and packages including preparation of necessary labels or envelopes courier logistics and tracking
Maintain front office conference and kitchen areas including morning setup and both mid-day and end-of-day cleanup and assistance as needed and manage library sample returns and recycling program
Oversee supply management including supply stocking and ordering refilling supply stations throughout the office and tracking supply use
Support employee teams with data entry and letter or document preparation in accordance with written or verbal instructions
Operate technology including printers/copiers scanners phone systems video conferencing system conference room scheduling and other office equipment
Coordinate with Administrative team on guest client and team meetings including food orders beverage and/or snack needs and room setup and clean-up
Assist Office Manager in the coordination of maintenance issues or other tasks as needed

Heres what you need:

High school diploma or GED
3 years of office support and/or experience in a professional environment
General knowledge of office procedures
Proficiency in Microsoft 365
A positive attitude and exceptional customer service-style demeanor
Strong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients vendors and guests
Experience working as part of a team
Availability to work in office 8am 5pm Monday Friday
The ability to lift up to 30 pounds

What we offer:

Medical dental and vision insurance
Paid parental leave
401K match
Short- and long-term disability
Volunteerism opportunities and support
Paid personal time
Paid holiday time
Paid floating holiday
Flex spending account

If you are disabled or otherwise unable to apply online please mail to: Job#OC2-25 Baskervill PO Box 400 Richmond VA 23218. If you require assistance you may reach us at or call .

Required Experience: