Office Coordinator
Office Coordinator
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Job Description
About AppLovin
AppLovin makes technologies that help businesses of every size connect to their ideal customers. The company provides end-to-end software and AI solutions for businesses to reach monetize and grow their global audiences. For more information about AppLovin visit: .
To deliver on this mission our global team is composed of team members with life experiences backgrounds and perspectives that mirror our developers and customers around the world. At AppLovin we are intentional about the team and culture we are building seeking candidates who are outstanding in their own right and also demonstrate their support of others.
Fortune recognizes AppLovin as one of the Best Workplaces in the Bay Area and the company has been a Certified Great Place to Work for the last four years (2021-2024). Check out the rest of our awards HERE.
Introduction:
AppLovin is searching for a highly motivated Office Coordinator with experience in administrative support. The Office Coordinator will act as the first point of contact for all guests vendors and candidates provide general assistance to visitors and internal employees have an onsite presence and deliver exceptional customer service with enthusiasm. This person will be an intricate part of the AppLovin day to day. The ideal candidate has experience working in a fast-paced dynamic environment and supporting the needs of employees. This role is based in our Palo Alto CA HQ and is a 100% in-office role.
General Responsibilities:
- Be the face of the headquarter office in Palo Alto.
- Provide excellent service by greeting guests candidates and visitors to ensure they have a stunning lobby experience.
- Oversee the guest management system for all guests to sign in.
- Handle inquiries and provide accurate information or direct queries to the appropriate person or department.
- Serve as the primary point of contact for employee office-related inquiries and ensure requests are addressed promptly
- Manage office supplies janitorial inventory and place orders as needed.
- Ensure the Business Centers and lobbies are tidy and stocked with necessary supplies
- Schedule appointments and meetings and manage conference room reservations.
- Maintain office security by following safety procedures and controlling access via the reception desk. Manage distribution of access badges for new and current employees.
- Manage incoming and outgoing mail and packages including sorting distributing and preparing outgoing mail.
- Assist with administrative tasks such as data entry filing photocopying and scanning documents.
- Identify and coordinate with vendors for in-office perks
- Help coordinate and facilitate onsite events such as happy hours onsite meetings and other events as needed.
- Assist Facilities for our food and beverage program
- Assist Facilities with move adds and changes (MAC)
- Assist with setting up workspaces for new hires
- Assist the Facilities team with special projects as needed.
Requirements
- 1-2 years administrative support or customer service experience
- Excellent verbal and written communication skills
- Strong aptitude for staying focused and organized in a fast-paced environment
- Superior multi-tasking and time-management abilities
- Excellent computer skills including Windows Microsoft Office Google Applications JIRA and Slack
- Work experience in high-tech and/or start-up environment preferred
AppLovin provides a competitive total compensation package with a pay for performance rewards approach. Total compensation at AppLovin is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Depending on the position offered equity and other forms of incentive compensation (as applicable) may be provided as part of a total compensation package in addition to dental vision and other benefits.
CA Base Pay Range
$28.37 - $42.79 USD
Required Experience:
IC
Employment Type
Full Time
