HR- and Office Manager

Were a fast-growing AI company building cutting-edge digital human technology that transforms how people interact with information. Most of our team is based in our Barcelona headquarters. We also have a sister company Track Concepts and our finance department in the Netherlands alongside several colleagues working fully remote across Europe.

Were international ambitious and passionate about creating impact and were looking for someone who likes to work in a dynamic cross-border environment.

The Role

As our HR & Office Manager youll be at the heart of our people and workplace operations. Youll make sure our Barcelona office runs smoothly support the employee lifecycle across both Spain and the Netherlands and keep our remote colleagues connected and supported.

Beyond HR and office management there are always exciting projects and new initiatives happening across the company were looking for someone who is eager to roll up their sleeves and jump in to support where needed.

Hours are flexible but consistent ideally at least 4 days per week with 3 of those days in the Barcelona office.

What Youll Do

HR & People

• Coordinate onboarding and offboarding (contracts assets accounts benefits final payments).
• Liaise with external companies for contracts renewals EOR agreements and immigration/relocation cases.
• Maintain HR records and systems (Mirro documentation probation/performance cycles).
• Assist with recruiting: job descriptions postings candidate screening scheduling and offers.
• Administer employee benefits (Cobee Alan ClassPass).
• Support managers with employee well-being engagement and communication initiatives.

Payroll Compensation & Compliance

• Coordinate payroll with external providers in Spain and the Netherlands.
• Support documentation for salary adjustments bonuses and commissions (together with Finance).
• Maintain and update company policies employee handbooks and compliance documentation.
• Coordinate mandatory and optional trainings (compliance security culture).
• Handle incident reporting in collaboration with managers and external advisors.

Office & Workplace Management

• Manage Barcelona office operations: lease landlord relations cleaning supplies insurance and access systems.
• Organize team events all-hands meetings and company milestones (in-office and remote).
• Ensure a welcoming productive and well-supplied workplace.

Operations & Administration

• Manage assets (laptops purchasing allocation tracking Jamf setup).
• Oversee vendor and contractor contracts invoices and relationships.
• Ensure proper filing of contracts payroll and employee documents.
• Provide support with corporate filings and registrations (e.g. mercantile registry).

Systems & Tools

• Administer Google Workspace (accounts permissions setup).
• Support and maintain core company platforms (Mirro Slack Workable Vanta Jamf).
• Collaborate with internal stakeholders on compliance (Vanta IT/security).

Who You Are

• 2 years of experience in HR coordination office management or operations.
• Strong organizational skills and attention to detail.
• Excellent communication skills in English (Spanish and Dutch are a plus).
• Proactive hands-on and comfortable juggling a broad variety of tasks.
• Tech-savvy with an interest in improving systems and processes.
• Empathetic and culturally aware excited to support an international and partly remote team.
• Curious and adaptable eager to get involved in projects outside the formal HR/office scope.

What We Offer

• Competitive salary
• Flexible work: hybrid model in Barcelona (min. 4 days per week 3 in-office).
• Cutting-edge technology: work with the latest in AI and digital human synthesis.
• Additional perks include a laptop a great office in Barcelona with fresh fruit juices and breakfast lunch compensation for when in the office private health insurance with Alan and a generous ClassPass discount.

Our Hiring Process

To apply please submit your resume and a cover letter detailing your relevant experience and your enthusiasm for joining UNITH. For a standout application you can also reach out directly to .

Heres what you can expect:

1. Digital Anniek Screening
   If we see a potential match youll first meet our digital human Anniek. This quick screening helps us get to know you in a fun and efficient way.
2. Intro Call with HR and Finance - To dive deeper into your background and motivations.
3. Interview with Scott (CEO)
   A chance to discuss the bigger picture strategy and where you fit into our vision.
4. Meet the Team in the Office
   Youll visit our office to meet the team. Its important that you know where youll be working and just as important that the team gets to know you.
5. Reference Check
   If all feels right on both sides well reach out to a reference before moving forward.

At UNITH we believe diversity drives innovation. Our mission to transform customer experiences relies on a team with a wide range of perspectives experiences and backgrounds. We are committed to creating an inclusive workplace where everyone feels valued and empowered to thrive.