Office Services Coordinator & Receptionist
Office Services Coordinator & Receptionist
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Job Description
Job Title: Office Services Coordinator & Receptionist
Location: Victoria BC
Salary: $55000 $60000 annually
About the Role
Our client is seeking an Office Services Coordinator & Receptionist (OC&R) to join their Victoria office. As the first point of contact for clients and visitors this role is instrumental in maintaining a professional and welcoming environment. The OC&R will support all aspects of office operations including reception services office administration and coordination with the Vancouver office to ensure seamless service delivery.
This is a full-time in-office position with hours of 9:00 a.m. to 5:00 p.m. Monday to Friday. The role reports to the Manager Office Services based in Vancouver.
Key Responsibilities
- Serve as the first point of contact by greeting visitors managing calls and maintaining a tidy reception and boardroom space.
- Coordinate office services including mail courier contractor visits printing photocopying and scanning.
- Manage office supplies refreshments equipment maintenance and vendor contacts.
- Support office facilities boardroom bookings events and key card inventory.
- Provide financial administration support such as processing client payments trust deposits and managing petty cash.
- Liaise with IT HR and Accounting teams to support onboarding and assist with basic troubleshooting.
- Assist with office projects and initiatives as needed.
Qualifications
- Minimum 2 years of related experience preferably in a professional services environment.
- Strong interpersonal and client service skills with a professional presence.
- Proficiency in Microsoft Word and Outlook; working knowledge of Excel.
- Highly organized detail-oriented and able to manage multiple priorities.
- Positive adaptable and collaborative team player.
- Ability to lift and move supplies up to 30 lbs.
Compensation & Benefits
- Salary range: $55000 $60000 annually (based on experience and skills).
- Extended health and dental coverage.
- Life short- and long-term disability insurance.
- Pension plan.
- Generous vacation and sick time allowance.
- Annual professional development/education allowance.
- Annual fitness allowance.
- TELUS Health EFAP.
- Competitive compensation with structured annual reviews.
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Required Experience:
IC
Employment Type
Full-Time
