Administrative Associate II (Part-Time)

Agency

Department

The part-time Administrative Associate II provides routine administrative support for the Learning Center under general supervision. This position supports the tutoring staff programs and services.

Applicants must be authorized to work for any US employer. The department is unable to sponsor or take over sponsorship of an employment visa at this time.

Essential Duties and Responsibilities:

Communication & Front Desk Support

• Greets visitors answers and screens calls monitors the centers email account provides information and referrals and schedules appointments.

• Receives sorts and routes mail and performs other mail services.

Administrative Processing & Data Management

• Performs word processing desktop publishing presentation and data management activities and assists staff with the use of these applications.

• Posts information to agency records and modifies forms or records.

• Verifies processes and reviews forms reports and other documents.

• Tracks appointment data and generates reports as needed.

Scheduling & Coordination

• Maintains tutoring schedules makes arrangements for meetings appointments conferences and travel.

• Coordinates communication with various university departments and supports the director in special projects.

Supplies Equipment and Reference Materials

• Maintains office supplies and equipment.

• Maintains office reference materials including online office materials.

• May deliver pick up or receive cash payments documents supplies equipment or materials.

Policy Guidance & Other Duties

• Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• May serve as a liaison for departmental equipment and service contracts.

• May participate in hiring training and supervision of student workers and other support staff.

Other duties as assigned.

Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Two years of related experience.

Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Hours:

• MondayWednesday: 10 AM3 PM

• Thursday: 10 AM2:30 PM

Pay: $15.00/hr

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.