Pharmaceutical Inventory Assistant

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

This position is responsible for providing a supportive role working with the Registered Pharmacy Technicians (RPhT) and Public Health Pharmacists to ensure safe and accurate distribution transportation and delivery of publicly-funded vaccines. Assists in the management of vaccine distribution supplies in accordance with all relevant Ministry of Health and Long-Term Care (MOHLTC) standards protocols guidelines objectives and current pharmaceutical industry standards.

WHAT YOULL BE DOING

• Prepares pre-conditioned vaccine transport coolers and packs vaccines for delivery under specific guidelines and utilizes the refrigerated vehicle to transport publicly-funded vaccines and other pharmaceutical products.
• Supports vaccine distribution by picking publicly-funded vaccines from the vaccine storage units and validates and references relevant details as required.
• Supports vaccine distribution functions including participation in vaccine cycle counting verification of thermometers temperature documentation and records updates.
• Delivers vaccines and other pharmaceutical products to various locations as needed.
• Picks-up vaccine orders from and returns reusable vaccine and wastage to appropriate locations.
• Provides operational support and assistance to staff at the sub-offices for the distribution of publicly-funded pharmaceutical products.
• Acts as the primary operator of the York Region Public Health (YRPH) refrigerated vehicles to ensure safe storage and transportation of publicly-funded vaccines when business continuity plan (BCP) is activated and/or extended power outages at health care provider facilities.
• Performs non-pharmaceutical inventory cycle count and replenishment vaccine distribution inventory and ordering receives shipments and submits invoices for review and payment as required.
• Creates and logs program documents through records management systems
• Utilizes relevant inventory management systems to track and manage program equipment and assets and supply stock needs.
• Ensures inventory management and stock rotation best practices are applied and that stock rooms are maintained clean organized and in good repair. Bringing attention to management any areas where repairs are required.
• Creates relevant kits for cold chain maintenance inspections and health care provider vaccine transportation.
• Ensures that vaccine distribution and storage equipments are cleaned according to Infection Prevention and Control (IPAC) standards and maintained in good repair.
• Supports the validation process of vaccine transport coolers to ensure the units are able to maintain the required cold chain temperature range
• Picks-up non-reusable wastage and reusable vaccine returns for reintegration as required.
• Ensures that paper and electronic records are maintained updated and filed accurately and in a timely manner.
• Sorts and reconciles wasted vaccine returns from health care providers for further processing.
• Packages wasted vaccines returns to be returned to specified locations.
• Responds to inquiries and resolves concerns as appropriate.
• Ensures that services provided meet Regional customer service standards.
• Participates on committees work groups task forces and special projects as assigned.
• Manages information in accordance with legislation and corporate standards.
• Performs other duties as assigned in accordance with Branch and Department objectives.

WHAT WERE LOOKING FOR

• Successful completion of a High School Diploma or approved equivalent combination of education and experience.
• Minimum three (3) years experience in drug inventory and supply management.
• Knowledge of relevant vaccine storage and handling protocols standards and guidelines.
• Demonstrated good communication skills to provide high quality customer service to clients.
• Demonstrated ability in the Regions core competencies.
• Computer literacy utilizing MS Office software applications and inventory systems.
• Demonstrated positive customer service skills in responding to customers in a prompt and courteous manner.
• Valid Ontario Class G drivers license free of serious offences under the Highway Traffic Act.
• Ability to work outside regular business hours as required.