Buildings and Grounds Administrative Assistant

TITLE: Buildings and Grounds Administrative AssistantQUALIFICATIONS: Physical: Is physically able to work in a standing position for prolonged periods. Is able to work in warm surroundings. REPORTS TO: Buildings and Grounds Director or designeeSUPERVISES: N/AJOB SUMMARY: Maintains the Clear Creek Amana School facilities and OF EMPLOYMENT: Terms and conditions as established by the Board of RESPONSIBILITIESSPECIFIC DUTIES: Reviews and updates timesheet information for accuracy and and update work order status and with coordinating subs for custodians/building engineers as necessaryAssist with the review and cost analysis of supply purchasingUpdate and document required yearly staff trainings per district standardsReview facilities usage calendar for proper informationCoordinate facilities usage door schedules and gathers information conforming to district policiesActs as public point of contact for all facilities use requestsReview and document work orders for SU reimbursementGathers and processes roof leak informationAssist Buildings and Grounds director with district energy monitoring and record keepingPerform filing and record keeping of district construction projectsTracks and assigns proper coding to P Card purchases. Will keep the department updated on changes and requirements as outlined by the District and tracks purchase ordersTracks schedules and maintains records for district inspections as assigned by the Buildings and Grounds DepartmentWill work in conjunction with the District Business Office to keep track reporting of PPEL SAVE and project budgets in a timely and efficient with O&M asset inventory and maintenance tracking. Responsible for the entry of data into district tracking with ensuring pesticide applicator licensing is kept up to with creating presentations/ gathering information for O&M board meeting topicsSubmit requisitions for new job postings as act as the distributor of information for the Buildings and Grounds tasks as and will act as the point of contact for office updates and supply and coordinate department training that would require travel or overnight assist with the coordination of project timelines. Keeping up to date with the Chief Financial Officer on dates and notice timelines to ensure accuracy and project background checks and creates identification badges for contractor be able to work independently given the nature of the flexibility required within the Buildings and Grounds and prompt be assigned other related duties in addition to those listed in the job accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The information contained in this job description is in compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned. The Clear Creek Amana School is an Equal Opportunity Employer. The district does not discriminate on the basis of race creed color gender national origin religion age marital status sexual orientation veteran status or disability. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants unless doing so would pose an undue hardship on the employer. For more information or to apply now you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our ://