Project Coordinator & Executive Assistant to Project Director
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Job Location:
Itasca County, MN - USA
Yearly Salary:
USD 63000 - 73000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Mesabi Metallics
When you join the team at Mesabi Metallics you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment supporting environmental stewardship and generatingvaluefor all stakeholders. You will be joining us at a pivotal moment in Minnesotas mining history: Mesabi Metallics cutting-edge iron ore mining and pelletization project is currently under construction. Once completed it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
More importantly youll be immersed in a positive supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability integrity inclusivity innovation teamwork determination and performance and our employees are empowered to make a difference every day.
At Mesabi Metallics you are part of a legacy of excellence playing a key role in shaping the future of global infrastructure and industry.
Position Summary
The Project Coordinator & Executive Assistant will provide comprehensive support to the Project Director in managing day-to-day project activities stakeholder communications and executive functions. This role combines project coordination responsibilities with executive administrative support ensuring effective planning smooth execution and timely delivery of key project objectives.
Job Responsibilities
The Project Coordinator and Executive Assistant will be responsible for the following:
Project Coordination:
- Assist the Project Director in planning monitoring and tracking project milestones schedules and deliverables.
- Prepare maintain and circulate project status reports dashboards and presentations.
- Coordinate with internal departments contractors and external stakeholders for project updates and action items.
- Monitor compliance with project timelines budgets and quality standards.
- Maintain documentation contracts and project records for easy reference and audit readiness.
- Support risk assessment issue tracking and escalation processes.
Executive Assistance:
- Manage the Project Directors calendar travel meetings and appointments.
- Draft review and manage correspondence reports and official communications.
- Organize and prepare materials for board reviews management meetings and client interactions.
- Maintain confidentiality and handle sensitive information with discretion.
- Facilitate effective communication between the Project Director and internal/external stakeholders.
- Anticipate the Project Directors needs and proactively manage priorities.
Skills and Qualifications
- 58 years experience in project coordination/PMO support and executive assistance in a large industrial mining or infrastructure project.
- Strong knowledge of project management tools (MS Project Primavera or similar).
- Excellent written and verbal communication proficiency in MS Office Suite (Word Excel PowerPoint Outlook).
- Ability to multitask prioritize and work under pressure in a dynamic project environment.
- Strong organizational and coordination skills.
- High attention to detail with the ability to synthesize large amounts of information.
Education
- Bachelors degree in engineering Business Administration or related field (MBA/Project Management certification preferred).
Physical Requirements
- None
Salary Range:
- $65000 - $80000annually depending on experience and qualifications.
Benefits:
- Health Insurance: Comprehensive medical and dental coverage with an HSA option.
- Retirement Plan: 401(k) with 6% company match.
- Lincoln STD LTD & Life Insurance: Coverage provided by Mesabi Metallics.
- Paid Time Off (PTO): 0-5Years: 120hoursperyear.
5-10Years:160hoursperyear.
10Years: 200hoursperyear.
Plus 9 paid holidays.
Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued respected and empowered to contribute to our success.
Required Experience:
Manager
Key Skills
- Project / Program Management
- Cold Calling
- Construction Estimating
- Construction Experience
- Restoration
- Restoration Industry Experience
- Project Management
- Microsoft Project
- Team Management
- Auto Estimating
- Financial Management
- Contracts
About Company
Dedicated to reducing carbon emissions and environmentally sustainable mining and steel production. Supporting economic prosperity for Northern Minnesota.
