Office Coordinator
Office Coordinator
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$ 38400 - 57600
1 Vacancy
Job Description
Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation Camerican International Finica Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing insurance finance logistics food safety and information technology and supply the needs of retailers distributors food service chains hotels cruise lines and food manufacturers alike.
The Office Coordinator reports directly to the executive assistant and is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. The position will be the heart of the workplace providing elevated hospitality services through coverage of the office events supporting office amenities catering deliveries client meetings and assisting with conference room set-ups/breakdowns and scheduling.
Responsibilities:
- Greet/welcome visitors upon arrival in a professional friendly and hospitable manner and direct/escort them to the appropriate person/location
- Answer screen and forward incoming phone calls
- Handle tasks assigned by executive assistant and administrative support duties as requested
- Support shipping and receiving for out of office coverage and receive all packages and log them into the inventory spreadsheet.
- Sort and distribute incoming mail and courier packages
- Coordinate / help organize and/or support office events both virtually and in-person
- Maintain adequately stocked kitchens sanitary and office supplies restock paper and copy machine products and general upkeep of office and cleaning of kitchen equipment
- Order meals for the office when required and coordinate deliveries
- Ensure conference rooms are clean organized and well maintained
- Monitor the scheduling of conference rooms and equipment needs
- Reconcile expenses related to all events that take place in the office
- Take pride in the appearance of the office and make it friendly for our employees and guests
- Communicate with manager for any possible facilities needs
Qualifications:
- High school degree
- Proven work experience as a receptionist front office or similar role
- Professional attitude and appearance
- Customer service oriented
- Solid written and verbal communication skills
- Excellent interpersonal skills
- Proficiency with Microsoft Office Suite
- Excellent organizational skills and detail oriented
- Multitasking and time-management skills with the ability to prioritize tasks
- Ability to lift 25 - 30 pounds
Salary Range: $38400 - $57600 annually
Our Benefits:
We care about your total well-being and will support you with the following subject to your location and role.
- Health: Medical dental and vision insurance Company-paid life accident and long-term disability insurance flexible spending accounts
- Wealth: Competitive pay annual bonus opportunity matching 401(k) with immediate vesting upon enrollment generous employee referral program
- Happiness:
- Professional Growth: Online training courses virtual and classroom development experiences education assistance program
- Work-Life Balance: Paid-time off parental leave flexible work schedules (subject to your location and role)
- Team Building: Employee engagement and recognition programs wellness philanthropic and DE&I initiatives Company-sponsored celebrations and team-building events
The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex race color religion ethnic or national origin gender sexual orientation gender identity or expression age pregnancy leave status disability veteran status genetic information and/or any other characteristic or status protected by national federal state or local law. Gellert Global Group is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position and/or to receive all other benefits and privileges of employment please contact .
Required Experience:
IC
Employment Type
Full-Time
