Procurement Specialist I

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Wisconsin State Laboratory of Hygiene Purchasing/Accounts Payable Team provides fiscal support to 6 major divisions and over 60 sub-departments with annual expenses exceeding $66 million. This position will utilize three systems including Workday and 2 Enterprise Resource Programs; Acumatica and Jaggaer SHOPUW for the acquisition review approval and follow up on approximately 68000 transactions using best judgement simplified bids standing orders while utilizing State of Wisconsin Bureau of Procurement and UW-Madison purchasing contracts and established policies and procedures. Also use UW-Madison Internal programs such as Facilities Transportation and Safety in support of WSLH Operations.

Work positively with UW-Madison and WSLH Accounts Payable Team members insuring accurate recording of purchases to departments with correct funding information and expenses. Resolve invoice related issues as necessary that are Material in nature.

Provide WSLH employees with training in State of WI and UW-Madison Procurement Regulations Workday Acumatica and SHOPUW ensuring that WSLH Employees are viable members of the acquisition process and not just passive observers.

All of these activities require superior communication colleague collaboration and support of UW-Madison and WSLH personnel to ensure proper management of the acquisition process in compliance with State of Wisconsin UW-Madison and WSLH policies and procedures. Finally the position requires exceptional customer service an inquisitive nature toward continual excellence critical thinking skills to resolve complex acquisitions above average speaking and listening skills to provide training of WSLH personnel.

Key Job Responsibilities:

• Provide Workday SHOPUW and Acumatica ERP systems training to WSLH staff as requested. Monitor software programs for updates. Keep training and quality assurance materials current - 5%

• Serves as a point of contact for external stakeholders maintains contracts and negotiates purchase prices to obtain timely and meaningful contract sourcing results - 15%

• Establishes and maintains bid and proposal records to comply with record-keeping requirements - 10%

• Develops and manages solicitations in compliance with regulatory requirements - 15%

• Researches third party suppliers to understand available products and services assesses market conditions identifies supply options and makes recommendations for procurement processes - 15%

• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards - 15%

• Drafts submits and communicates outcomes of procurement requests to suppliers and stakeholders - 10%

• Management of WSLH Internal Transfer Accounts with UW-Madison Transportation Services including Parking Transportation Facilities and Environmental Safety - 5%

• Department Property Administrator functions. Responsible for maintaining WSLH Capital equipment records in compliance with Federal and UW-Madison property guidelines. Manage WSLH Purchasing Equipment spreadsheet - 10%

Department:

WSLH - Administration - Finance

Compensation:

$45000/year minimum (Depending on qualifications)

Required Qualifications:

N/A

Preferred Qualifications:

Preferred Bachelor or Associate Degree in Business or over 3 years of experience in Business related area.

Education:

Preferred a Bachelor or Associate Degree

How to Apply:

To begin the application process please click on the Apply Now button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to

verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

The selected applicant will be required to pass a criminal background check prior to an offer of employment.

Contact Information:

Please reach out to Dan Makovec at with any questions.

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Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.