Assistant Bursar

Assistant Bursar

JOB LOCATION:

Fully Remote

Hybrid (Some remote work some on campus work)

X On Campus

JOB SUMMARY

The Assistant Bursar is an entry-level salaried accounting position responsible for supporting the Bursar in execution and coordination of processes related to student billing receivables and payment functions for Spalding University.

The successful candidate will possess knowledge of generally accepted accounting principles accounting methods and terms and the ability to apply those to an academic setting will demonstrate strong customer service skills and will be highly detail oriented.

Salary for this full-time position is $40000 yearly with a comprehensive benefits package

DUTIES AND RESPONSIBILITIES

• Prepare bank deposits for all cash receipt items collected by Bursars Office and Financial Aid and apply payments to student accounts.
• Prepare and post all student payments and deposits from multiple sources and submit related Journal entries.
• Enter book vouchers in Akademos system approve invoices for processing.
• Process voided and returned check payments and apply transfers and credits on student accounts and post miscellaneous fees to student accounts.
• Prepare monthly A/R reconciliations of Third-Party Account Akademos Book Voucher and Trade Payables accounts.
• Review and post Financial Aid transmittals and assist Bursar with the annual financial audit.
• Respond to student requests for information related to their individual student account and coordinate and monitor student employer reimbursement program.
• Assist Bursar as needed in processing student refunds follow-up on unclaimed refunds distribution of annual 1098-T forms and other duties as assigned.
• Track all approved Spalding Employee Tuition Remission Forms and coordinate the processing of educational benefits for eligible employees with the Payroll Accountant (Graduate Remission taxable portion) and Financial Aid (posting the remission to A/R) staff.
• Promote and support the mission and vision of Spalding University and adhere to the University policies procedures and compliance guidelines.

SKILLS AND EDUCATIONAL REQUIREMENTS

• Knowledge of generally accepted accounting principles accounting methods and terms and the ability to apply those to an academic setting.
• Capacity to analyze and discuss components of student accounts and general ledger accounts.
• Ability to access information from a variety of different sources.
• Professional demeanor; ability to foster positive communication with students administrators faculty and staff.
• Strong customer service skills; capacity to handle requests in a timely and efficient manner.
• Excellent writing and proofreading skills with a strong command of the English language.
• Must be able to interpret and communicate University policies and processes related to student accounts.
• Ability to maintain confidentiality in matters relating to student privacy and release of information.
• Experience with word processing and data entry and in using various programs within the Windows operating system: E-mail calendar functions Microsoft Word Excel and PowerPoint.

INTERRELATIONS

• Daily contact with administration faculty staff and students.
• Some contact with the general public.
• Must have an appreciation and respect for diverse populations.

CONTACT

All applications are made through the Paycom Applicant Tracking System.

**It is highly recommended that all faculty and staff have the COVID 19 vaccination.

ABOUT SPALDING UNIVERSITY:

Spalding University offers a comprehensive package including medical dental vision Spalding matching contribution up to 5% to your 403b/Roth retirement plan generous Paid Time Off program Parental Leave paid holidays paid life insurance and long-term disability paid time for volunteering and after one year of employment employees receive 100% tuition remission for Undergraduate and Graduate programs and spouses/dependents are eligible to receive tuition discounts for Undergraduate programs and more.

Situated in the heart of downtown Louisville Kentuckys largest city Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2000 students at the bachelors masters and doctoral levels providing real-world learning in liberal and professional studies.

With a focus on service and leadership Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition our unique 8-week class delivery format affords students scheduling flexibility amidst other life responsibilities.

Spalding aspires to become the first choice for students of compassion and service. Celebrated for a rigorous yet nurturing environment emulated for interdisciplinary collaborations and acclaimed for contributions to the community.

Spalding University is an Equal Employment Opportunity employer. The University complies with all federal state and local equal employment opportunity laws. It is the Universitys policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race color national origin age disability religion sex pregnancy sexual orientation gender identity marital status military status veteran status or other protected status. All job offers are contingent upon successful completion of a criminal background check.