Administrative Analyst (Technology Administration)
Administrative Analyst (Technology Administration)
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$ 75027 - 105571
1 Vacancy
Job Description
THE POSITION
- With supervisor approval incumbents may be eligible for intermittent remote work;however they must physicallyresidewithin the Sacramento region orhave the ability toregularly report to aCity of Sacramento physical worksite with little notice.
The City of Sacramentos Information Technology Department is seeking a skilled energetic and dedicated Administrative Analyst. This individual will be responsible for preparing analyzing monitoring and reporting on the departments annual operating budget multi-year operating programs (MYOP) and capital improvement program (CIP) budgets. The role supports strategic financial planning by providing data-driven analysis forecasting revenues and expenditures creating budget projections and ensuring fiscal compliance with the City of Sacramentos policies procedures and regulations. Additionally this position assists in managing the departments accounting procurement and cost allocation functions which directly support IT operations centralized telecommunications billing enterprise software licensing allocations and other fiscal functions.
Key responsibilities include:- Budget Development & Management:
- Assist in the preparation and coordination of the annual operating and capital budgets.
- Analyze departmental budget requests and recommend funding options based on priorities and fiscal constraints.
- Monitor expenditures and revenues throughout the fiscal year and identify variances or concerns.
- Provide support and guidance to the IT Departments regarding budget preparation and financial management.
- Financial Analysis & Reporting:
- Conduct financial and economic analysis to support decision-making.
- Prepare regular financial reports and dashboards for department management.
- Analyze trends and forecast future revenues expenditures and fund balances.
- Prepare cost-benefit analyses performance measures and return-on-investment reports.
- Policy & Compliance:
- Ensure compliance with the organizations policies procedures and guidelines.
- Assist with audits and respond to inquiries from oversight bodies.
- Review and update financial policies and procedures as needed.
- Financial Coordination and Support:
- Assist department management staff in the preparation of budget and financial information presented to city leadership.
- Assist IT division managers to align budgets with strategic goals and initiatives.
- Serve as a liaison between finance human resources and other departments.
IDEAL CANDIDATE STATEMENTThe ideal candidate will possess strong analytical skills and demonstrated experience managing municipal operating and capital budgets in a fast-paced environment. This individual will be responsible for preparing statistical data conducting research and developing comprehensive reports to support data-driven decision-making. Advanced proficiency in Microsoft Excel is essential including expertise in formulas functions pivot tables and conditional formatting to analyze data and present clear findings and actionable recommendations.
Experience with public sector financial systems and enterprise resource planning (ERP) system tools is essential. The candidate must communicate effectively and professionallyboth verbally and in writingand provide excellent customer service. They will be expected to establish and maintain positive collaborative relationships with a diverse range of internal and external stakeholders.
This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies programmatic or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. - Budget Development & Management:
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Performs professional analytical and technical work in the formulation and administration of department or division budgets development and management of grants and contracts management of department level procurement or coordination of personnel functions.
- Performs research and analysis in the development of program or project activities including program compliance and eligibility regulatory issues and funding requirements.
- Compiles and analyzes data and makes recommendations on the formulation of policy procedures staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative fiscal personnel or operational problems.
- Compiles materials and assists in the preparation of program-related grants budgets reports manuals and publications; coordinates procurement activities and related support functions for a program or project.
- Analyzes information for preparation of grants contracts and agreements; assists in negotiating terms; implements monitors and prepares reports on conduct and performance; prepares statistical data and graphs.
- Performs research and prepares studies as required; conducts surveys compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
- Participates and assists in the design implementation and installation of new and revised programs systems procedures methods of operation and forms.
- Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets reports manuals and publications.
- Coordinates departmental activities and programs with other City departments and divisions and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
- Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
- Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
- Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
- May train staff as assigned.
- Provides exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
- Principles and practices of personnel administration.
- Principles and practices of organization and public administration.
- Principles and practices of program management analysis and coordination.
- Principles and practices of program performance measurement systems analysis and statistical measurement.
- Research techniques methods and procedures and basic methods of statistical analysis.
- Principles methods and practices of municipal finance budgeting and accounting.
- Principles methods and practices of procurement contracting and grant writing.
- Methods of reporting information.
- Applicable Federal State and local laws and regulations.
Skill in:- Providing customer service including dealing with people in sensitive situations and problem resolution.
- Making presentations and conducting meetings.
- Use of computers computer applications and software.
Ability to:- Interpret and apply rules regulations laws ordinances and policies.
- Communicate effectively both orally and in writing.
- Administer assigned program responsibilities.
- Collect and analyze data and make sound recommendations.
- Review organizational and administrative problems; recommend and implement appropriate courses of action.
- Establish and maintain effective working relationships with employees the general public and others contacted in the course of work.
- Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
- Interpret laws rules regulations policies and procedures and make appropriate decisions.
- Meet multiple deadlines.
EXPERIENCE AND EDUCATION
Experience:
Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing research analysis or technical support in the areas of administration program management or system operations.
And
Education:
A Bachelors Degree from an accredited college or university with major coursework in public or business administration economics accounting personnel or a closely related field.
Substitution of Education:
An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing research analysis or technical support in the areas of administration program management or system operations may substitute for the required education.PROOF OF EDUCATION
Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should besubmittedwith your application andwill beat the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by acredentialsevaluation service.Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:- Auditing principles.
- Basic methods of statistical analysis.
- Procurement contracting or grant writing.
Probationary Period:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.THE SELECTION PROCEDURE
Please note theCity of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mailfrequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application:(Pass/Fail) All applicants must complete andsubmitonlineaCity of Sacramento employment applicationby the final filingdeadline;Employment applications must besubmittedonline; paper applications will not be accepted.
Employment applicationswill be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in theduties area of theWork Experience section.Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
If see resume is noted in the Work Experience section; a resume will not substitute for the informationin the Work Experience section.
Proof of education such as but not limited to university/college transcripts and degreesshouldbesubmittedonlinewith your application.Proof of educationwill beat time of appointment.
Position/job titles will not be considered indeterminingeligibility for meeting the minimum qualifications for this position.
Ifyourerequesting Veterans credit a copy of your DD214 must besubmittedonlinewith your application oremailedto the Employment Officeby the final filing deadline.Informationregardingthe use of Veterans credit can be found in the Civil Service Board rules under rule4.9C.
Applicantsare responsible forattaching a copy of their DD214 to each position for which they apply.
2. Training and Experience Exam: (Weighted 100%) The questionslocatedat the end of the application are the Training and Experience (T&E) Exam.Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance level and progression of a candidates educationtrainingand experience. The exam score willdetermineyour ranking on the eligible list for this job. When completing the T&E questions please note:
Responses to the T&E questionsmustbesubmittedonline; paper questionnaires will not be accepted.
A resume willnotsubstitute for the informationin the T&E questions.
3.Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidates eligibility expires one year from the date of notification of a passing score for theAdministrative Analystexamination.
4.Screening Committee: (Pass/Fail) All candidates that pass the examination and are in one of the top three ranks will have their applicationforwardedto the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications asstatedon the job announcement for applications selected by the hiring department.
5.Conditional Hire:Upon receipt of a conditional offer the selected candidate must complete and pass LiveScan/fingerprinting. If applicable candidates may also need to pass a pre-employment medical exam controlledsubstanceand/or alcohol test andpossessany required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:For technical support between 6 AM - 5 PM PT contact Live Applicant Support at .
Visit theCity of Sacramento Human Resources Department website at an email to;or
Call the Human Resources Department at
Required Experience:
IC
Employment Type
Full-Time
