Paralegal in the Office of the Secretary (all genders)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Join a dynamic team at the heart of J.P. Morgan SEs governance. Make an impact by supporting senior management and directors on key corporate matters. Grow your career in a fast-paced collaborative environment.
As a Paralegal in the Office of the Secretary team you will play a vital role in supporting Board operations and governance processes. You will collaborate closely with senior management and directors ensuring seamless organization and compliance. This role offers exposure to high-level corporate topics and opportunities for professional development.
Job responsibilities
- Organize and prepare Board meetings including logistics and calendar management.
- Support the preparation and distribution of agendas board packs and meeting materials.
- Provide meeting support and follow-up including guest management attendance tracking and regulatory filings.
- Coordinate corporate governance filings with commercial registers in Germany and EMEA.
- Act as the contact person for external service providers assisting with filings for JPMSE branches in EMEA.
- Manage updates to corporate governance documents and coordinate with stakeholders.
- Coordinate Board member changes and ensure administrative onboarding.
- Handle internal and external audit requests providing necessary information.
- Serve as the single point of contact with the notarys office for JPMSE matters.
- Manage administrative topics including invoicing travel and expenses.
- Request notarial certificates and handle powers of attorney.
Required qualifications capabilities and skills
Demonstrated professional experience as a paralegal.
Experience working with senior management.
Fluency in German and English.
Strong executive-level communication skills.
Ability to build networks and work collaboratively.
Positive pragmatic and constructive attitude.
Flexible adaptable and open to change.
Proactive approach and ownership of responsibilities.
Professional demeanor; calm under pressure.
High attention to detail.
Solution-oriented mindset.
Preferred qualifications capabilities and skills
Experience with diary management and handling competing priorities.
Ability to anticipate needs and follow up proactively.
Experience managing expectations through communication across organizational levels.
Familiarity with corporate governance topics.
Experience coordinating with external service providers.
Prior exposure to regulatory filings and audit processes.
Experience in a fast-paced international environment.
Key Skills
- Office Manager Experience
- Typing
- Microsoft Office
- Clerical Experience
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- Filing
- Administrative Experience
- Phone Etiquette
- Word Processing
About Company
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans ov ... View more
