Department Support Assistant

UP Health System - Marquette

Who We Are:
People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS Marquette is a 222 bed hospital and houses the regions only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs health screenings for the entire family and more to keep our community healthy!

Where We Are:
In Marquette our fascinating history rural landscape abundant recreational opportunities and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums there is something for everyone in this beautiful lakeside gem.

Why Choose Us:
Health (Medical Dental Vision) and 401K Benefits for full-time employees
Competitive Paid Time Off / Extended Illness Bank package for full-time employees
Employee Assistance Program mental physical and financial wellness assistance
Tuition Reimbursement/Assistance for qualified applicants
Opportunities for education and training through partnership with Duke LifePoint Healthcare
And much more

Position Summary:

Provide administrative support performs clerical and customer service functions as well as non-technical duties in the hospital.

Reports to: Department Supervisor/ Manager

FLSA: Non-exempt

ESSENTIAL FUNCTIONS:

Prepares statistical reports and performs clerical functions such as preparing and sending outgoing mail distributing incoming mail maintaining filing systems entering data and maintaining databases typing documents and correspondence photocopying scanning and faxing.

Greets visitors and communicates with patients and providers.

Places answers and directs phone calls and distributes messages.

Organizes coordinates and schedules meetings and appointments.

Keeps office area neat and tidy and monitors and orders office supplies.

Handles information requests including reviewing files and records answering inquiries burning CDs with images and responding to incoming work requests.

Coordinates work flow and complies records of office activities.

Controls basic accounting functions such as checking invoices making deposits post payments and managing petty cash.

JOB REQUIREMENTS:

Minimum Education
High school diploma or equivalent
Associates degree (Preferred)
*Years of relevant experience may be substituted for required education.

Required Skills
Requires critical thinking skills decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.

Minimum Work Experience
1 year related experience (Preferred)
1 year in healthcare setting (Preferred)
1 year medical terminology (Preferred)

EEOC Statement:
UP Health System Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color race sex age religion national origin disability genetic information gender identity sexual orientation veterans status or any other basis protected by applicable federal state or local law.

Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran