HR Operations Specialist
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy infrastructure chemicals and minerals safely efficiently and more sustainably.
Were the first software business in the world to have our sustainability targets validated by the SBTi and weve been recognized for the transparency and ambition of our commitment to diversity equity and inclusion. Weve also recently been named as one of the worlds most innovative companies.
If youre a curious and collaborative person who wants to make a big impact through technology then we want to hear from you! Find out more at AVEVA Careers.
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Job Title: HR Operations Specialist
Location: Kuala Lumpur Malaysia
Employment Type: Full-time regular hybrid work arrangement
The job
Looking for People Operations Specialist to effectively carry out day-to-day high quality compliant fit-for-purpose and consistent HR services (including payroll) in line with Service Level Agreements (SLAs).
This role serves as the point of contact for Singapore & Indonesia. Youll provide support to employees for general HR queries issues and problems resolution on centre-supported services such as benefits payroll and HR policies and procedures and to perform all HR related transactional activities.
Key Accountabilities
Supports the development and implementation of HR policies standard operating procedures forms and tools as well as manages HR content on the intranet
Responds to inquiries including but not limited to HR Policies and Procedures payroll benefits employment terms & conditions pension HRIS in compliance with internal policies /guidelines and state regulations via HR Helpdesk emails or phone.
Collaborates with other HR subject matter experts COEs and/or HRBPs to resolve employee issues in a thorough and timely manner
Works with the teams to continuously improve People Services in all dimensions including quality speed and cost of delivery.
Assists employees and managers navigate through HRIS HR Helpdesk Employee Self Service Manager Self Service and other systems.
Performs transactional activities under the People Services as below but not limited to:
People Data Administration and Reporting
Administers and maintains job and personal information and leavers in HRIS
Administer on-boarding process including of personal data collection updating HRIS and conduct HR induction with new starters. Handles absence and leave management and changes of employment terms & conditions in HRIS
Files personal records and documents
Issues employment contract/letter/agreement
Manages basic post-offer queries
Prepares or runs ad hoc and routine/scheduled reports
Payroll & Benefits
Prepares payroll and statutory/cyclical related activities ensuring compliance with legal requirements
Handles payroll & benefits pension insurances and health & wellbeing related queries.
Global Mobility liaises with Global Mobility team and vendor in local visa or employment pass applications.
Maintains strong controls and ensuring GDPR is adhered to
Knowledge Skills and Experience
Ability to interpret and communicate HR policies procedures and programs.
Knowledge in labour laws statutory requirements payroll and benefits of countries under the scope
Experience in handling payroll service and benefits administration for Singapore and Indonesia.
Good interpersonal skill and ability to communicate well both oral & written (English) in a diverse work environment.
Demonstrable problem solving & analytical skills and critical thinking.
Proficient with Microsoft Office Suite including Word Outlook Excel and PowerPoint
Experience using HR Information system/Software and reporting application
Ability to handle challenging issues in a diverse and dynamic environment
Discipline and effective time management of organisation skill
Strong numeracy skill
Having experience or knowledge of Singapore and Indonesia culture will be an added advantage
Qualifications
Bachelors Degree in Human Resources Business Administration or related field
Min 4-5 years HR services related experience in payroll benefits HR policies and processes
People at AVEVA
Were focused on the single most important part of AVEVAs business: our recruitment and reward to experience and engagement our partnerships across the business create and enable the conditions for every individual to thrive.
Doing the best we can for our great peoplerequires quick thinking and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVAs future. Join us and become part of a diverse and vibrant group thats striving to make every day at AVEVA even better than the last.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
Required Experience:
Unclear Seniority
Key Skills
- Employee Relations
- Typing
- Succession Planning
- Human Resources Management
- Military Experience
- Case Management
- Benefits Administration
- HRIS
- Payroll
- ADP
- Human Resources
- Leadership Experience
About Company
At AVEVA, we work with you and harness the power of our ecosystem, to deliver solutions and expertise to optimize engineering, operations and performance.
