Ivh-Q Office Associate

Essential Functions:

• Under the direction of the supervisor acts as secretary to the supervisor of the Engineering/Maintenance department providing technical assistance and office support functions that are highly technical and confidential in nature.
• Performs timekeeping and maintains personnel records for Physical Plant employees tradesmen security and switchboard for employees.
• Maintains all Facility department records including but not limited to all Power Plant reports charts and schedules.
• Orders and maintains inventory of office and other supplies used regularly.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment:

• Requires ability to pass a background check.
• Requires ability to meet all agency vaccine/health-related policies and guidance.
• Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
• Requires the ability to utilize office equipment including personal computers.
• Requires ability to attend seminars conferences and trainings to stay current on methods tools ideologies or other industry related topics relevant to the job duties.
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting carrying walking and standing.
• Requires ability to travel in the performance of duties with overnight stays as appropriate.
• Overtime is a condition or employment and you may be required to work overtime including scheduled unscheduled or last-minute overtime.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal state and local resources and benefits providing long-term health care for eligible veterans in our Veterans Homes and partnering with other agencies and non-profits to help veterans address education mental health housing employment and other challenges. A career with the Illinois Department of Veterans Affairs provides a rewarding and challenging opportunity for individuals. Working together we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.