Secretary III

Orange County - USA

Yearly Salary: $ 63044 - 84968

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

CAREER DESCRIPTION

SECRETARY III

Salary may be negotiable within the range listed above based on position requirements and successful candidates qualifications subject to appropriate authorization.

THIS RECRUITMENT IS AGENCY PROMOTIONAL

This recruitment will establish an agency promotional eligible list. The eligible list established through this recruitment will beused to fill current and future Secretary III vacancies for the District Attorney. This recruitment may also be used to fill positions in similar and/or lower classifications.

This recruitment is open to current Orange County District Attorney employees only.

DEADLINE TO APPLY
Online application will be accepted beginningMonday September 22 2025and will close onFridaySeptember 26 2025at 11:59 pm (PST).

Qualified applicants are encouraged to apply immediately.

DISTRICT ATTORNEY-PUBLIC ADMINISTRATOR

TheOrange County District Attorney-Public Administrator (OCDAPA)represents the People of the State of California in criminal and civil proceedings serves the court and criminal justice system and the Orange County Grand Jury. The mission of the Office of the Orange County District Attorney is to enhance public safety and welfare and to protect and respect crime victims and to create security in the community through the vigorous enforcement of criminal and civil laws in a just honest efficient and ethical manner.

THE OPPORTUNITY

This position within the Administrative Division of the Orange County District Attorneys Office entails providing secretarial and administrative support to the Director of Administrator and the Director of Operations.

The major responsibilities of the position include but are not limited to:

Coordinating office management activities such as scheduling meetings managing multiple calendars and assisting supervisors in tracking and prioritizing tasks and deadlines.
Undertaking administrative and office services tasks efficiently.
Executing complex clerical work with precision.
Reviewing and interpreting policy and administrative regulations as necessary.
Drafting and preparing correspondence under the direction of superiors.
Reviewing and proofreading documents for proper format and grammatical accuracy.
Acting as a liaison between managers and their subordinates facilitating effective communication.
Fulfilling any additional duties as assigned by supervisors.

DESIRABLE QUALIFICATIONS

The ideal candidate will have at least three (3) years of secretarial and at least six (6) months of experience providing secretarial support to high-level managers. The ideal candidate will demonstrate experience in the following core competencies:

Technical Knowledge Administrative Support Experience

Correcting English usage spelling vocabulary and punctuation.
Proficiency in MS Office Suite applications including Outlook Word Excel PowerPoint and Teams.
Writing technical reports and documents proficiently.
Maintaining and managing pertinent information by creating reports memos correspondence spreadsheets presentations and other related documents using current computer systems.
Performing complex record-keeping with attention to detail and a high level of accuracy.
Being a team player capable of multitasking managing competing priorities and completing assignments in a timely manner.
Exercising sound judgment and discretion in handling confidential information as required by the assignment.
Reading and interpreting complex policies regulations and guidelines.

Calendar Management Time Management

Ability to multitask and demonstrate initiative.
Managing and maintaining multiple executive calendars using Microsoft Outlook.
Coordinating and scheduling meetings and travel arrangements.
Utilizing schedules project plans agendas and other planning and organization tools to accomplish tasks and meet all deadlines.

Interpersonal Skills Collaboration

Interacting and communicating professionally and courteously with internal and external customers.
Anticipating the needs of management staff and providing proactive administrative support.
Effectively following written and oral instructions.
Establishing and maintaining professional working relationships with executives managers and other staff within the department and external agencies/constituents.
Exercising discretion and an appropriate sense of urgency in handling confidential and/or sensitive information.

MINIMUM QUALIFICATIONS
Click hereto learn more about the minimum qualifications for the Secretary Ill classification as well as the
physical and mental requirements and environmental conditions.

RECRUITMENT PROCESS
District Attorney Human Resources will screen all application materials for minimum and/or desirable qualifications as noted above on the job announcement. After screening applicants who meet the minimum and/or desirable qualifications as noted above on the job announcement will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.

Application Appraisal Panel I Application Rating (Weighted 100%):
Application materials will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. This is a competitive process; therefore applicants should be thorough in their responses. Only the highest-scoring candidates from the application rating will be referred to the next step.

Eligible List
Once the assessment has been completed HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the Countys needs the recruitment process listed above may be modified. All candidates will be notified of any changes in the recruitment process.

ADDITIONAL INFORMATION

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at.

FREQUENTLY ASKED QUESTIONS:
Click herefor additional Frequently Asked Questions.

For specific information pertaining to the Secretary III recruitment please contact Lynda Phan at or .

EEO INFORMATION

Orange County is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.

CAREER DESCRIPTIONSECRETARY IIISalary may be negotiable within the range listed above based on position requirements and successful candidates qualifications subject to appropriate authorization.THIS RECRUITMENT IS AGENCY PROMOTIONALThis recruitment will establish an agency promotional eligible list...