Administrative Support Specialist

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal State Local and commercial customers. At WITS we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

Job Description:

Security Clearance:

• Secret

Education Requirements:

• Bachelors Degree

Required Years of Experience:

• 10 years of experience as SME

Responsibilities:

• Demonstrate experience and knowledge to provide high-level administrative support by conducting research preparing statistical reports handling information requests and performing functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings.
• Qualifications and/or expertise are exceptional and/or highly unique.
• Initiates supervises and/or develops requirements from a projects inception to conclusion for complex to extremely complex programs.
• Provides strategic advice technical guidance and expertise to program and project staff.
• Provides detailed analysis evaluation and recommendations for improvements optimization development and/or maintenance efforts for client-specific or mission critical challenges/issues.
• Consults with client to define need or problem.
• Supervises studies and leads surveys to collect and analyze data to provide advice and recommend solutions.
• Maintain/update the local workload tracker and ensure documents templates and samples are posted in a centralized location.
• Perform administrative support program functions and provide day-to-day administrative support to include responding to urgent and short notice tasks.
• Perform edits (additions deletions corrections) to reviewed documents that are administrative such as grammatical corrections and document formatting.
• Maintain/update a designated workload tracker prepare a variety of recurring and special reports.
• Research assemble and summarize a wide variety of analytical administrative and clerical support duties.
• Perform reviews research drafting of proposed responses and generation of copies in support of a variety of tasks to include Freedom of Information Act (FOIA) requests and protest actions or other claims against the agency.
• Gather information draft briefing charts talking papers bullet background papers in preparation for local and high-level meetings with internal/external customers.
• Organize inputs for front office taskers updating staff meeting slides with award/decorations leave FOIA protests and upcoming events status.
• Prepare correspondence to notify 772d ESS mission partners of required acquisition package submission dates to ensure timely procurement.
• Upon approval the contractor shall distribute the letters to the appropriate customer contracting team lead(s) and contracting officer(s).
• Assist with preparation and delivery of a variety of recurring and special documents and correspondence including letters of intent to exercise options CO/CS change letters and requests for technical evaluation letters.
• Facilitate team training and meetings coordinating attendance scheduling meeting spaces and call-in lines preparing training/briefing materials conducting a quality check of materials being presented prior to meetings/training and maintain a list of attendees.

Required Skills Qualifications and Experience:

• 10 years of experience as SME.
• Expertise in MS Office applications such as Word Excel and SharePoint.
• Must be an American citizen possess a valid US Drivers License and successfully pass a government background check.