Team Assistant (6 Month Fixed Term Contract)
Team Assistant (6 Month Fixed Term Contract)
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1 Vacancy
Job Description
Company:
Oliver WymanDescription:
ABOUT OLIVER WYMAN GROUP
Oliver Wyman Group (OWG) delivers advisory services to clients through three operating units each of which is a leader in its field. Oliver Wyman () is the largest part. It is a top- tier global management consulting firm that combines deep industry knowledge with specialized expertise in strategy operations risk management organizational transformation and leadership development. Lippincott () helps clients create develop and manage their corporate branding identity and image. NERA Economic Consulting () advises corporations law firms and government entities on the economics of competition regulation public policy finance and litigation.
Visit our website for more details about Oliver Wyman Group:
Job overview:
The Team Assistant (TA) is responsible for supporting Principals including but not limited to calendar management travel logistics & administration.
Key Responsibilities:
Calendar Management & Travel Arrangement
- Maintain diaries for Oliver Wyman Principals and other key stakeholders scheduling internal and external meetings communicating with clients and internal Partners Consultants and Support Professional colleagues
- Coordinate complex travel including booking flights cars rail tickets hotels etc. Support visa applications when required.
- Develop understanding of Principal and key stakeholders scheduling and travel preferences. Coordinate travel efficiently by grouping client meetings where possible (youre in Melbourne to see XYZ Company shall I try to set up a meeting with X Company because we havent spoken to them for three months)
Business Development
- Maintain and update current list of contacts and business activities in CRM database
- Track and maintain sales activity/pipeline working with Executive Assistants
- Execute requested follow-up calls for client mailings/marketing events
Daily administration
- Manage documents: printing & binding in local office when requested
- Preparation of timesheets for each assigned Principal or key stakeholder
- Expense support using iExpense
Team Support
- Provide coverage for Assistants who are out of the office to ensure seamless support to Principals/Partners
- Support broader office activities when required helping with Happy Hours or other social activities as needed
Adhoc
- Willing to take on other adhoc duties supporting the business and office. This may include but not limited to arranging office supplies organizing events including Partner visits client forums and lunches
Experience required:
- At least two to three years experience at working in an administrative /Team Assistant position
- Experience in financial services management consultancy and/or a professional services environment a plus
- Demonstrated high level of client service in an office or professional environment
Technical Skills
Skills and Attributes :
- Fluency in English required
- Proficiency working with Microsoft Office Suite
- Basic knowledge of CRM (Microsoft Dynamics) a plus
- Good judgement
- Ownership mentality
- Empathetic courteous positive demeanor
- Strong organizational skills with demonstrated ability to prioritize and multiple task
- Ability to work in fast-paced environment and be detail-oriented
- Resourceful and proactive
- Strong problem-solving skills and decision making capabilities
- Superior written and verbal communication skills
- Good time-management skills
- Team player who is able to work with different personalities and working styles
Employment Type
Full-Time
