Administrative AssistantReceptionist

Job Description

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Type: In-OfficePermanent PositionEdmonton AB

Are you an organized detail-driven administrative professional who takes pride in producing high-quality accurate work

About Our Client

Our client a well established engineering firm located in south Edmonton is seeking an experienced Receptionist/Administrative Assistant to join their team!

The Opportunity

This position is a front-line role requiring strong communication computer and document preparation skills. Youll be involved in everything from answering calls and greeting clients bid proposals to managing building permits and supporting engineering projectsmaking this a varied and rewarding role for the right person

You bring a friendly helpful presence strong communication skills and a sharp eye for detail and accuracy that ensures nothing slips through the cracks. Youre proactive detail-driven and ready to roll up your sleeves to make sure every interaction and process is handled with care and precision.

Key Responsibilities

Reception Duties

• Answer incoming phone calls and emails professionally and courteously
• Direct inquiries to the appropriate team members and provide accurate information
• Greet clients and visitors in a welcoming professional manner
• Ensure boardrooms are ready for meetings order catering as needed.

Administrative & Project Support

• Provide administrative support to engineers project managers and office staff
• Prepare and edit proposals presentations building permits and occupancy letters
• Create and maintain Opportunities records and building schedules
• Set up and maintain OneNote Job Description Manual
• Schedule and coordinate boardroom meetings; set up conference calls
• Maintain records for the corporate vehicle fleet

Office Support

• Sort and distribute incoming mail and packages
• Prepare and send outgoing mail and courier packages
• Order and maintain office supplies stationery and office equipment
• Coordinate with security to manage key fob access and security protocols
• Update and maintain internal staff phone lists and voicemail greetings
• Support onboarding with extension set-up and office orientation
• Other general administrative tasks as assigned

Qualifications:

• Minimum 3 years of administrative and receptionist experience preferably in an engineering or construction setting
• Strong command of English grammar spelling and written communication
• Advanced proficiency in Microsoft Office Suite (Word Excel Outlook OneNote)
• Experience working with tables in both MS Word and Excel
• Strong knowledge of formatting experience working with templates and previous experience building a table of contents is required.
• Comfortable using databases and internet tools
• Strong commitment to accuracy and attention to detail a must!
• Friendly professional demeanor with excellent interpersonal skills
• Able to work independently while supporting a collaborative team
• First Aid certification and safety awareness considered an asset

Why Join Us

• Competitive salary
• Full benefits package after 3 months
• Consistent weekday hours with shorter Fridays
• A positive professional work environment with room for growth
• A highly visible role with the chance to make a meaningful impact

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canadas most comprehensive full-service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity equity and inclusion in all our recruitment practices ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent fostering workplace cultures that thrive on innovation collaboration and respect.

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