Receptionist Scheduling Coordinator
Receptionist Scheduling Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Free Friday Breakfasts
- A positive and collaborative work environment
- Company work truck is provided
- Competitive salary
- Health insurance
- Paid time off
- Training & development
Full-Time MondayFriday Fast-Paced Work Environment
Location: Generator Supercenter of Western Mass 1285 Riverdale St. West Springfield MA 01089
Generator Supercenter Inc. is North Americas #1 Generac dealer. Our team is committed to delivering reliable efficient and innovative energy services that protect homes and businesses during power outages. As we continue to expand were looking for a detail-oriented Receptionist / Scheduling Coordinator to keep our projects on track and our clients connected.
- Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
- Coordinating subcontractor activities and material deliveries to align with project timelines
- Scheduling inspections permitting appointments and commissioning activities
- Monitoring project progress and adjust schedules as needed to meet deadlines
- Setting up new jobs and ensuring proper documentation is uploaded and maintained
- Assisting in preparing change orders payment applications and subcontractor agreements
- Ensuring site documentation permit and task lists are up to date and completed
- Submitting permit applications
- Helping manage close-out procedures for completed projects including permit resolution and task list sign-off
- Participating in regular project meetings to review progress identify delays and resolve scheduling conflicts
- Maintaining clear professional communication with all internal and external stakeholders
- Supporting vendor negotiations and assist with estimating during the bid process
- Providing administrative support to project and construction teams as needed
- Communicating with customers on status and projected timelines
- Making outbound calls to set sales appointments
- Ensuring the reception area is tidy and presentable with all necessary stationery and material (e.g. brochures forms)
- Performing other clerical receptionist duties such as filing photocopying transcribing and faxing
Qualifications
- High school diploma or GED required; associate degree or trade school certification a plus
- Previous experience in scheduling construction coordination project administration or electrical service coordination
- Strong proficiency in Microsoft Office Suite (Excel Word Outlook Project)
- Experience with work order systems and documentation control tools
- Excellent communication organization and multitasking skills
- Strong attention to detail and ability to meet deadlines in a fast-paced environment
- Motivated self-starter with strong interpersonal skills
- Experience coordinating with subcontractors vendors and inspectors
Preferred Skills:
- Knowledge of residential or commercial generator installation processes
- Construction industry experience particularly in electrical or energy services
- Familiarity with permitting and inspection coordination
- Familiarity with electrical systems (AC/DC)
Why Work at Generator Supercenter
- Be part of a national leader in energy solutions and backup power systems
- Support meaningful projects that bring peace of mind to customers during power outages
- Work in a collaborative growth-oriented environment
- Opportunity for advancement in a growing and innovative company
Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.
Join The Generator Supercenter Family Here its not just some catchy phrase; its a lifestyle. Were looking for amazing people who believe in helping others through the sales installation and maintenance of whole home generators that empower our customers with peace of mind security and freedom.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to Generator Supercenter Corporate.
Required Experience:
IC
Employment Type
Full-Time
