Front Desk Receptionist

Join Our Team as a Front Desk Receptionist

Are you ready to thrive in a fast-paced high-growth environment where your work doesnt just make an impact but 10xs the value you bring to clients lives every day

Were a team of A-players who 10X everything we do! If youre passionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day we want to hear from you! At Cabanas Law Firm we are guided by our core values of Semper Fidelis Deliver a Wow Embrace Change Pursue Growth and Maximize Potential ensuring that every staff member receives personalized compassionate and true work-life balance designed with you in offer a dynamic collaborative environment where your voice is valued.

Are you organized detail-oriented and great at creating positive first impressions Do you thrive in fast-paced settings where your multitasking skills shine Join us as the friendly face of our firm welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms If youre ready to bring your energy focus and positive attitude to a dynamic team we want you!

Why Youll Love Working With Us:

• Career Growth:Advance your skills with mentorship ongoing training and clear paths for promotion.
• Inclusive & Welcoming Team:Join a diverse family-owned and friendly workplace where everyones contribution is respected.
• Work-Life Balance:Enjoy flexible work arrangements and a culture that prioritizes your well-being.
• Competitive Compensation:Transparent salary structure performance bonuses and comprehensive health benefits.
• Meaningful Work:Create meaningful impact for clients and the community every day.

Benefits:

• 401(K) Matching
• Health Insurance
• Vison Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Gym Reimbursement
• Elite Package Program
• Legal Bonus Program
• Referral Bonus
• Relocation Package available

Schedule:

• 8-hour shift
• Monday to Friday

Ability to Commute:

• Office locations in South Florida may be necessary according to the needs of the firm.

Work Location: In person (Not Remote)

Were looking forward to welcoming a friendly organized and professional Front Desk Receptionist to be the welcoming face of our office! If you bring excellent communication multitasking skills and a passion for creating a positive first impression wed love for you to join our team. Apply now and show us how youll help keep our workplace running smoothly and efficiently!

• Greet and assist clients and visitors providing information and directing them to the appropriate personnel.
• Answering Law Firm inbound calls by the 2nd ring and assisting or redirecting as appropriate.
• Maintain an organized and presentable front desk and reception area.
• Perform administrative duties such as data entry filing making copies or printing any documentation as tasked by the legal team.
• Prepare consult books and any additional documents for Attorneys one day before meetings.
• Remind clients 3 days before their scheduled Hearing.
• Communicate with staff via emails texts and posted reminders for events and any notifications needed.
• Ensure Conference Rooms are neat and ready for client meetings.
• Coordinate Front Desk coverage by other team members if you must step away.
• Calendar calls include confirming rescheduling and canceling calls.
• Schedule appointments manage calendars and coordinate meetings for staff as needed.
• Replenish supplies inventory by entering weekly order requests ensuring timely restocking.
• Prepare retainer folders with required materials in advance for Case Managers and maintain a supply on hand.
• Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
• Print and deliver Intake Questionnaire to Attorneys for Free Consults.
• Print and deliver a daily calendar for attorneys.
• Process upload and file legal mail.
• Update approved time off request forms in the Firm Calendar and send email confirmation to appropriate parties.
• Open New Client Case Files daily and on time based on the Urgency time limit.
• Complete assigned Dockets checks and distribute accordingly.
• Ensure all case files are indexed and delivered to the attorney for the hearings 6 weeks prior to the hearing date.
• Enter all your time into the case management system before leaving the office at the end of the day.
• Support special projects events and other operational tasks as assigned.
• Always maintain the confidentiality of sensitive information.

• High school diploma or equivalent.
• 1-2 years of experience in office administration or other related fields.
• Proficiency in Microsoft Office Suite (Word Excel Outlook) and familiarity with office management software.
• Excellent verbal and written communication skills.
• Strong organizational skills and diligence; ability to multitask and prioritize effectively.
• Professional demeanor and a commitment to providing exceptional customer service.
• Strong typing and computer skills.
• Prompt and dependable in task execution and have the ability to work both independently and as part of a team.
• Must be able to pass pre-employment screening (background).
• Fluent in English and Spanish.

Preferred Skills:

• Familiarity with scheduling tools CRM systems or other office management software.