Special Housing OS2, Office Specialist 2 (Pendleton) Internal Only

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Req-187448

Special Housing OS2 Office Specialist 2 ( Pendleton) Internal Only

Eastern Oregon Correctional Institution Pendleton OR

Oregon Department of Corrections

This position is a limited duration anticipated to last 12 months though may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current managers approval. This position is available for current regular status employees of the Oregon Department of Corrections Oregon Corrections Enterprises or Oregon Board of Parole Probation and Post-Prison Supervision.

About the Job Your Role

The Eastern Oregon Correctional Institution is offering a Limited Duration Work Out of Class (WOC) opportunity. This opportunity is for those internal employees interested in supporting the those interested in supporting Special Housing. This temporary assignment provides the chance to expand your skills gain valuable experience and support critical program operations within the institution.

What you will do.

As the Office Specialist 2 you will support the Institutions Special Housing by performing clerical and administrative support to Inmate Work Program (IWP) Coordinator. The selected employee will be responsible for maintaining daily program operations supporting AIC communications managing records and assisting in the coordination of special assignments such as the Nintendo Switch program and AIC education services.

Key Responsibilities

• Process incoming and outgoing mail; respond to routine AIC communications; research information for the IWP Coordinator.
• Log and track grievances tort claims and other routed matters; prepare draft responses for review.
• Print distribute and record daily AIC attendance sheets; enter attendance work assignment changes and callouts into DOC400.
• Review AIC work applications; assist with A&O Packets and AIC Newsletter review/distribution.
• Research and submit purchase requests; maintain supply and equipment inventories.
• File and maintain program records per retention schedules.
• In the absence of the IWP Coordinator supervise up to 15 AIC workers including oversight of controlled tools and AIC flash drives.

• Nintendo Switch Program: Coordinate with central office process orders and repairs distribute and track consoles and games and update AIC property records.
• Education Support: Proctor exams schedule callouts for classes support BMCC New Directions and coordinate incentive computer use.

Other Duties

• Provide back-up coverage for other OS2 positions.
• Perform LEDS inquiries and Visitor Authorizations (LEDS certification required or ability to obtain).
• Provide notary services (must be certified or willing to obtain).
• Support institutional and family events including clerical tasks such as package authorizations and OMS updates.
• Perform other duties as assigned.

This position is represented by American Federation of State County and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR

An associate degree in any field;OR

An equivalent combination of education and experience.

Requested Skills

• Experience of strong organizational skills and attention to detail.
• Proven effective written and verbal communication skills.
• Working history ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience having the flexibility to support multiple program areas as needed.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process we may require additional assessment stages such as written exercises to further evaluate candidates qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline.

Working Conditions

Most work is performed within the secure confines of a medium security correctional facility and requires daily contact with convicted male felons. There is an inherent risk of possible assault or being taken hostage. Physical exertion may be required in self-defense or in coming to the aid of a co-worker. Sitting operating computer equipment and being exposed to a video screen for extended periods of time are required. Incumbent must be able to climb stairs and walk moderate distances to and from the work site several times a day. Incumbent is subject to call-back during weekends holidays or after hours for emergency response. Incumbent may be subject to having work schedule changed to provide back-up coverage for other OS2 positions. Occasional stressful public contact interacting with hostile or unruly citizens AIC visitors or telephone callers may occur.

About the Department

The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an anti-racist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package which includes:

• Family health vision and dental insurance
• Vacation sick leave and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process What to Expect

• After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check PREA check and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.

Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Chris Elliott

Reference Number: REQ-187448

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.