Administrative Assistant

Your experience matters

At Sycamore Springswe are committed to empowering and supporting a diverse and determined workforce who can drive quality scalability and significant impact across our hospitals and your role youll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

What we offer

Fundamental to providing great care is supporting and rewarding our addition to your base compensation this position also offers:

• Health (Medical Dental Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program mental physical and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• And much more...

About Us

People are our passion and purpose. Sycamore Springs is a 48 bed hospital located in Layfette IN and is part of Lifepoint Health a diversified healthcare delivery network committed to making communities healthier with acute care rehabilitation and behavioral health facilities from coast to coast. From your first day to your next career milestoneyour experience matters

How youll contribute
The Administrative Assistant serves as Administrative Assistant to Chief Executive Officer and Senior Director of People a wide range and administrative and clerical support activities to facilitate the efficient operation of the hospital. Ability to effectively handle a wide variety of processes and tasks as delegated by the facility CEO. Must demonstrate excellent communication and customer service skills. This role may supervise the Receptionist team at some facilities

Essential Functions:

• Maintain and distribute provider and administrator on call coverage schedule
• Assumes primary responsibility for all record keeping for Medical Staff Credentialing files.
• Acts as a resource for personnel and maintains awareness of highly confidential and /or important documents received.
• Sorts and distributes all mail for hospital.
• Runs mail through postage machine and maintains all supplies and maintenance request for postage machine.
• Acts as liaison between administration other departments employees medical staff and outside agencies including managing calendars facilitating meetings and appointments making travel arrangements managing email announcements and assisting with software.
• Responsible for arranging facilitating and taking and maintaining minutes for various department meetings including sending notices to Physicians compiling agenda items for distribution and preparing power point presentations.
• Help organize and execute Employee Engagement activities for employees under supervision of PSD and/or CEO.
• Performs routine secretarial duties including ordering supplies and updating department software

Qualifications and requirements

Education: High school diploma or equivalent preferred. Associates Degree preferred

Experience: Previous administrative support clerical and customer experience preferred

Additional Requirements: This position performs a wide range and administrative and clerical support activities to facilitate the efficient operation of the hospital. Ability to effectively handle a wide variety of processes and tasks as delegated by the facility CEO. Must demonstrate excellent communication and customer service skills.

Potential Supervisor Responsibilities

This role may supervise the Receptionist team at some facilities

EEOC Statement:

Sycamore Springs is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color race sex age religion national origin disability genetic information gender identity sexual orientation veterans status or any other basis protected by applicable federal state or local law.