Payroll Specialist (Two Vacancies)

Primary Purpose
PRIMARY PURPOSE This position is responsible for performing specialized complex and technical duties related to the preparation of the Districts payroll including compiling auditing and processing a variety of payroll documents in accordance with applicable federal state and County requirements.

Job Description
JOB DESCRIPTION Receives audits records and calculates employee time sheets and time cards; inputs updates and maintains data on employee payroll records sick leave vacation and workers compensation; posts revises and audits payroll records. Processes and records all new employee paperwork and necessary documents updates and maintains accurate information in the County computer database for personnel/payroll-related data; liaisons with County and Human Resources in maintaining and updating the in-house payroll/human resources system. Prepares a variety of payroll documents such as employment verifications time records and similar fiscal documents in accordance with District Federal State and County requirements; receives and audits various payroll documents for completeness accuracy and appropriate authorizations. Prepares inputs audits payroll data; distributes payroll warrants and other financial documents; researches and analyzes discrepancies making appropriate corrections; calculates and processes retroactive and special pay adjustments; maintains established deadlines. Maintains deadlines in accordance with Orange County Department of Educations payroll processing policies and procedures; ensures coordination and reconciliation of payroll information with Campus personnel Human Resources Specialists and Benefit Coordinators. Verifies and audits rate change and pay adjustment documents received from Human Resources; performs specialized technical payroll calculations related to the complex elements of the Districts payroll activities. Performs specialized technical payroll calculations involving gross pay retirement taxes contract calculation retroactive pay fringe benefits and leave records. Interprets laws and regulations regarding employees eligibility/enrollment in PERS STRS Social Security Medicare or related retirement systems; processes and monitors the proper enrollment membership reporting to various retirement systems. Posts adjusts audits and balances various deductions such as taxes benefits insurance voluntary deductions and other clerical duties. Responds and assists staff with inquiries and provides information related to laws rules regulations contracts collective bargaining agreements and other documents governing payroll; resolves payroll issues with employees. Maintains a variety of confidential financial and statistical records and files related to payroll; obtains verifies and posts information as necessary; reviews checks and verifies a variety of payroll-related records and documents; processes payroll direct-deposit requests from employees. Communicates and coordinates payroll activities and operations with other departments staff and governmental agencies as necessary; researches and prepares data in response to inquiries from staff and governmental agencies. Trains and provides work direction to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Demonstrates sensitivity to and understanding of the disabilities and diverse academic socioeconomic cultural and ethnic backgrounds of students. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Performs related duties as assigned.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS Knowledge of PERS and STRS . Experience in Public Education. Skilled with Microsoft Office applications. The ability to address the needs of diverse student and/or employee populations. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Minimum Qualifications
MINIMUM QUALIFICATIONS High school diploma or GED supplemented by minimum three (3) years administrative experience in payroll accounting human resources or related field. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule
Monday - Friday 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)