Onsite Sge Programs Coordinator And Facilitator
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Job Location:
Big Sur, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Esalen we believe in the power of our potential -- both in our staff and in our global community of students and faculty who turn to us for transformative learning experiences. More than 60 years ago Esalen co-founders imagined a place inspired by Abraham Maslows psychology of peak experiences and Aldous Huxleys belief in human potentialities the unrealized capacities of our mind and body. Today we build on this legacy by creating deep connections in a world challenged by disconnection and isolation; reigniting awe and wonder to spark greater curiosity about ourselves and others; and asking the questions that can lead to transformative change both for an individual and society.
Esalen isnt just a place to work its an invitation to help change the world.
OVERVIEW
- The Onsite Program Coordinator plays a foundational role in the delivery and evolution of Esalens Self-Guided Explorations a dynamic and growing arm of Esalens programming that invites guests to engage with the land themselves and the Esalen experience outside the traditional workshop format. This stream of offerings is essential to Esalens long-term vision and this role directly supports its growth and addition to supporting Self-Guided Explorations this role also supports the coordination of Esalens Teacher-in-Residence (TiR) program the Wednesday Evening Program (WEP) and other original programming that enriches the cultural and educational life of the campus.
- This is a role for someone who finds fulfillment in service structure and support. Youll live on the land and work behind the scenes helping to ensure that Esalens transformational experiences are delivered with integrity clarity and care. The ideal candidate is not seeking to lead or design programming but to hold the bones of it bringing steadiness discernment and a deep respect for process. You also have the capacity to hold complexity with clarity curiosity and grace.
KEY RESPONSIBILITIES
- Program Administration
- Coordinate and publish the weekly Self-Guided Explorations calendar
- Manage scheduling with Esalens rotating team of facilitators including tracking availability confirming assignments and managing callouts or substitutions
- Serve as the main liaison with Guest Services and other departments on all schedule-related updates
- Prepare and print physical and digital versions of weekly schedules; submit content for website signage and email updates
- Communicate regularly with facilitators to confirm logistics and deliverables
- Collect track and submit invoices for approval and payment
- Maintain facilitator rosters contracts and onboarding documentation
- Help onboard new facilitators and manage materials for orientation
- Coordinate scheduling housing and communication for Teachers-in-Residence (TiR)
- Collect bios headshots and other assets for TIR and WEP
- Serve as a point of contact for guest teachers ensuring they are welcomed and supported
- Liaise with Guest Services the production team and others to ensure smooth delivery
- Class Facilitation
- Able to create hold and facilitate Self-Guided classes orientations and experiences across modalities including but not limited to classes in embodiment creativity relational exploration outdoor experiences guest orientation
- Data Documentation & Reporting
- Partner on the creation and refinement of relevant SOPs
- Support long-term growth initiatives and help operationalize new offerings
- Help track special projects experiments and development milestones
- Track attendance collect guest feedback and other relevant metrics
- Maintain program records and reports to support the Director of Product in making informed data-driven decisions
- Creative Content & CMS Support
- Help maintain and organize the content management system (CMS) for Self-Guided program materials
- Organize and update bios schedules and written assets for the web
- Assist with printed and digital asset creation and support light content development
- Light Production & Event Support
- Provide light production support for Self-Guided classes and events
- Coordinate room use and flow with Production and Front Desk teams
- Assist with planning and execution of pop-up events or special activations under the Self-Guided umbrella
QUALIFICATIONS & PREFERRED EXPERIENCE
- Minimum 24 years in program coordination retreat or education support or administrative operations
- Experience teaching or facilitating trauma-informed group practices (e.g. yoga movement creative expression mindfulness or related fields)
- Deep familiarity with Esalens mission ideally with lived experience on the land (e.g. as a staff member workshop participant or guest)
- Tech-forward and comfortable using AI-enabled tools such as Superhuman Notion Motion ChatGPT Canva and modern productivity platforms like Asana Airtable Google Workspace Zapier Slack
- Excellent written and verbal communication skills with a high level of interpersonal intelligence
- Strong attention to detail and organizational skills especially with schedules logistics and internal communication
- Have a design sensibility: able to recognize aesthetic alignment and support the creation of visually clear attractive internal and guest-facing materials
- Oriented toward service and systems able to hold structure within a dynamic and evolving environment with agility openness and grace
FLEXIBILITY
- Esalen functions best when all staff work toward the common mission of encouraging everyone to reach our highest human potential. With this goal in mind this job description is not intended to cover or contain an all-encompassing listing of activities duties or responsibilities that may be required. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice based on Esalens and your teams needs.
PHYSICAL REQUIREMENTS
- While performing the duties of this job the employee must be able to maneuver on uneven ground sit for long periods of time occasionally carry and lift up to 25 pounds and be able to perform daily repetitive hand motions as it pertains to computer mouse and keyboard.
COMPENSATION
- This role offers a generous benefits package including competitive pay commensurate with experience medical and dental insurance and paid time alignment with Esalens mission in advancing human potential staff are encouraged to engage in a wide range of personal and professional development programs designed by Esalen faculty and staff.
- Housing available on-site (residential fee charged)
- All meals provided
$52000 - $72000 a year
Pay is commensurate with experience and internal equity.
Esalen Institute is an Equal Opportunity Employer.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Google Docs
- Organizational skills
- Classroom Experience
- Data Collection
- Materials Handling
- Workers' Compensation Law
- OSHA
- Special Operations
- Team Management
- Experience with Children
- Supervising Experience
About Company
Esalen is a not-for-profit holistic educational center offering wild comfort and space for emergent transformation and internal exploration since 1962.
