Administrator Medicine and Psychological Medicine

FACULTY OF MEDICINE TE KAUPEKA WHAIORA
MEDICINE AND PSYCHOLOGICAL MEDICINE TE TARI WHAKAORA HINENGARO TANGATA

The role Te mahi

We are seeking a proactive and organised part-time Administrator to join our team supporting the Departments of Medicine and Psychological Medicine. As the first point of contact for research students this role plays a vital part in supporting both academic and clinical environments including the Research Committee and Peer Review Committee. It also involves working closely with supervisors and primary researchers to support staff in managing their administrative and clinical responsibilities while remaining mindful of the unique demands and sensitivities of operating within a critical health environment.

You will provide a wide range of administrative support including managing meetings diaries documents and confidential records. This role also manages the Eye Chart Store handling orders and fulfilment and coordinating stock supplies. This is a dynamic opportunity to join a team proud of their mahi contributing to the future of healthcare in Aotearoa through meaningful work and supporting groundbreaking research.

Your skills and experience Kā pūkeka me kā wheako

You are a motivated and self-directed professional with proven experience as a high-performing Administrator dedicated to supporting students and staff. With exceptional organisational skills and the ability to prioritise and manage a varied workload you will play a vital role in fostering collaboration and driving operational excellence within a high-stakes research and healthcare context. Key skills for success in this role include:

Previous experience in a busy and/or complex administrative environment
Naturally able to build strong relationships and providing outstanding customer service.
Adaptable and solutions focused committed to continuous improvement.
Can work well independently and collaboratively within a team.
An ongoing commitment to positive outcomes for our students staff and visitors.
Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori Te Tiriti o Waitangi principles and Pasifika values.

We are also seeking candidates for Kaiwhakahaere Tari positions which support the implementation of our Māori Strategic Framework. If you are interested in these positions there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka (community) in our workplace through the application process.

About our team Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality operational management and administrative support services. We are a strong supportive whakawhanaukataka proud of the work we do as the largest workforce in the university spanning every corner of the motu.

Further details Pūroko

This is a permanent part-time role (22.5 hours) based in Ōtepoti Dunedin.

The appointment range for this role at Level 4 is $63508 to $68185. Top of Range $73640 (pro-rata).

We are also seeking candidates for Kaiwhakahaere Tari positions which support the implementation of our Māori Strategic Framework. The salary range for this role at level 5 is $69931 to $74609. Top of Range $80285.

You must have the right to live and work in New Zealand to apply for these positions.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.

For more information regarding the role please contact Damian Mallon via the contact details below.

Application Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference numberwill close on Wednesday 1 October 2025.

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.

Note: As a part-time position the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Additional Information

Contact: Damian Mallon

Position details: Administrator & Kaiwhakahaere Tari

Further Information: Department Website

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Location: About Dunedin