Operations Specialist

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Position Summary:

The Center for Online and Continuing Education at Florida Atlantic University is seeking an Operations Specialist - Boca Raton FL.

With over 30000 students from all 50 states and over 180 countries 21 intercollegiate teams 180-plus degree programs and an administration that thrives on discovery and excellence Florida Atlantic is pushing the boundaries of higher education. Florida Atlantics faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science art and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world making FAU a place where collaboration flourishes.

As an Operations Specialist you will be at the center of our departments success. You will:

• Support Operations Leadership Partner with the Director of Operations to manage the departments day-to-day functions.

• Lead and Organize Run departmental meetings coordinate projects and oversee events to keep our team connected and on track.

• Be the Go-To for People & Processes Manage timekeeping by sending reminders tracking payroll deadlines and running compliance reports. Oversee contracts office supplies and staff rosters (including the department phone tree) to keep operations running smoothly.

• Champion Preparedness Maintain and update our emergency preparedness plans (UCOOP and UERP) to keep our staff safe and informed.

• Drive Training & Development Coordinate safety refresher training professional development team-building activities and speaker sessions to help staff grow and thrive.

• Recruitment & Hiring Serve as a hands-on partner in recruitment by using Workday to screen candidates bundle resumes and support hiring managers with interview questions selection criteria and documentation. Manage communications with applicants schedule interviews (virtual in-person and assessments) and track weekly recruitment progress. Assist with offer letter preparation hiring reviews and final candidate processing in Workday.

• Onboard New Hires Ensure new employees have a smooth start by coordinating departmental onboarding including time entry training and operational orientation.

• Keep Us Organized Create and maintain recruitment documentation interview materials and candidate folders. Provide leadership with regular updates on progress and outcomes.

• Adapt and Contribute Take on additional projects and responsibilities as assigned to support the evolving needs of the department.

In short you will be a trusted partner ensuring our people processes and priorities are well-coordinated compliant and effective.