Operations Specialist
Operations Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
The Center for Online and Continuing Education at Florida Atlantic University is seeking an Operations Specialist - Boca Raton FL.
With over 30000 students from all 50 states and over 180 countries 21 intercollegiate teams 180-plus degree programs and an administration that thrives on discovery and excellence Florida Atlantic is pushing the boundaries of higher education. Florida Atlantics faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science art and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world making FAU a place where collaboration flourishes.
As an Operations Specialist you will be at the center of our departments success. You will:
Support Operations Leadership Partner with the Director of Operations to manage the departments day-to-day functions.
Lead and Organize Run departmental meetings coordinate projects and oversee events to keep our team connected and on track.
Be the Go-To for People & Processes Manage timekeeping by sending reminders tracking payroll deadlines and running compliance reports. Oversee contracts office supplies and staff rosters (including the department phone tree) to keep operations running smoothly.
Champion Preparedness Maintain and update our emergency preparedness plans (UCOOP and UERP) to keep our staff safe and informed.
Drive Training & Development Coordinate safety refresher training professional development team-building activities and speaker sessions to help staff grow and thrive.
Recruitment & Hiring Serve as a hands-on partner in recruitment by using Workday to screen candidates bundle resumes and support hiring managers with interview questions selection criteria and documentation. Manage communications with applicants schedule interviews (virtual in-person and assessments) and track weekly recruitment progress. Assist with offer letter preparation hiring reviews and final candidate processing in Workday.
Onboard New Hires Ensure new employees have a smooth start by coordinating departmental onboarding including time entry training and operational orientation.
Keep Us Organized Create and maintain recruitment documentation interview materials and candidate folders. Provide leadership with regular updates on progress and outcomes.
Adapt and Contribute Take on additional projects and responsibilities as assigned to support the evolving needs of the department.
In short you will be a trusted partner ensuring our people processes and priorities are well-coordinated compliant and effective.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
Minimum Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.Preferred Qualifications and Certifications:
Experience with Workday or similar systems
HRCI Certifications: SPHR or PHR
SHRM Certifications: SCP or CP
Salary:
$61500 per yearCollege or Department:
COCE: OperationsLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8:00 AM - 5:00 PMApplication Deadline:
Special Instructions to Applicant:
DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
