Senior Administrative Assistant

6084-Janssen Research & Development Legal Entity

Job Location:

Spring House, PA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House Pennsylvania United States of America

Job Description:

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way. Learn more at Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are personal. Through our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at internal pre-identified candidate for consideration has been identified. However all applications will be considered.

We are searching for the best talent for Senior Administrative Assistant.

Key Responsibilities

Responsible for calendar management and coordinating complex schedules
Coordinate domestic and international travel arrangements
Coordinate conference room scheduling and catering for larger meetings as needed
Submit and reconcile expense reports in Concur
Manage confidential business documentation: emails correspondence files contracts and other documents with the highest level of professionalism
Facilitate signing of contracts and handle database entry and storage of fully executed contracts
Sort and manage mail including critical legal documents
Serve as Records Coordinator for onsite legal documents to ensure proper retention and destruction of records per policy
Assist in the preparation of high caliber presentation materials
Field inquiries for non-disclosure agreement (NDA) requests administer NDA intake forms complete NDA templates and store signed NDAs
Manage special projects and ad-hoc requests as needed
Be the face of the team when hosting team meetings or visitors while they are onsite
Stay informed of company policies procedures and guidelines relevant to the functioning of the Global Legal Organization and provide guidance of such to applicable staff
Remain current with company software tools and assist team with obtaining IT support as necessary
Manage logistics of new hire requisitioning for office assignment technology and other supplies and coordinate with facilities management on an as-needed basis as it relates to the legal office space
Order and manage office supplies for local legal team
Provide backup for other Administrative Assistants as needed

Qualifications

Required

A High School diploma or equivalent
A minimum of 4-6 years of administrative experience
Proficiency in MS Office Suite: Outlook Excel Word PowerPoint and Teams
Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
Strong verbal written communication interpersonal skills and attention to detail
Excellent analytical problem-solving organizational and prioritization skills
Self-motivated and must possess the ability to work independently with minimal supervision
Flexibility to adjust to changing business environments to ensure an organized experience with internal and external teams
Proven ability to build and support strong positive relationships with internal and external business partners
Display business and emotional intelligence
Demonstrate accountability for role responsibilities and actions
Maintain the highest standards of integrity

Preferred

A bachelors degree
Project Management experience
Proficiency in J&J Systems/Portals: Concur AMEX Travel Summit AskGS IRIS and Zoom
User experience or training in: MS Project MS Forms MS Visio Excel Pivot Tables OneNote SharePoint

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please email the Employee Health Support Center() or contact AskGS to be directed to your accommodation resource

#LI-Hybrid

Required Experience:

Senior IC