Pre and Post-Award Grants Specialist

University of Colorado Anschutz Medical Campus

Department:Barbara Davis Center for Diabetes

Job Title: Pre and Post-Award Grants Specialist

Position #: Requisition #:37772

Job Summary:

The Barbara Davis Center (BDC) Pre and Post-Award Grants Administrator provides financial and administrative support to the works with the Barbara Davis Center for Diabetes Clinical Epidemiology Division. This includes pre- and post-award administration for grants and contracts and financial assistance with gift and auxiliary funds. Duties include budget creation financial management as well as procurement functions for the division. Grant funding includes studies from sponsors including NIH JDRF ADA Helmsley Charitable Trust and industry.

Pre Award Administration:

Intermediate Sr. Professional Level

• Learn and apply knowledge of UCD and sponsor policies and procedures pertaining to finance human resources and grants and contracts in the execution of pre-award administration.

• In collaboration with Principal Investigators (PI) and the Research Services Program Manager prepare budgets for federal state industry university and private sponsors for grants fellowships and contracts.

• Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.

• Assemble track and route contracts and other award documents through the Office of Grants and Contracts.

Sr. Professional Level

• Maintain proficiency and advise others in the application of UCD state and sponsor policies and procedures pertaining to finance human resources and grants and contracts.

• Draft format and edit budget justifications other support biosketches and other required forms according to sponsor and university guidelines.

Independently route proposals for review and submission through the Office of Grants and Contracts.

• Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.

Post-award Administration:

Intermediate Sr. Professional Level

• Review notice of grant award with PI making note of any special terms and conditions.

• Confirm budget is set up correctly in finance system according to the award document.

• Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.

• Follow up with PI and other researchers/agencies/sponsors to ensure timely processing and/or receipt of essential documents (including but not limited to contract amendments MOUs JIT documentation CITI certification rebudgeting requests no-cost extensions administrative supplements carry-forward requests Progress Reports Financial Reports etc.).

• Apply pertinent university fiscal policies and procedures and state federal OMB Circular A21 and sponsor policies and standards applicable to business management of projects and the unit (personnel accounting auditing etc.).

• Monitor project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.

• Prepare monthly financial reports for all researchers. Review individual projects and approaching deadlines. Prepare reports to meet financial reporting requirements.

• Process division funding distribution submissions.

Sr. Professional Level

• Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects and approaching deadlines. Make recommendations for adjustments needed to keep budgets on track and in compliance with guidelines. Reconcile accounts and prepare reports to meet financial reporting requirements.

• Responsible for allocating funding distributions for over 40 employees across multiple projects and funding streams.

• Develop processes and databases to ensure timely and accurate processing of financial and contractual information supporting multiple projects and funding streams with overlapping deadlines.

Other Administration:

Intermediate - Sr. Professional Level

• Review and advise division purchasing and reimbursement activities including University Procurement card allocations purchase orders office supply orders travel arrangements and reimbursements for the division.

• Review purchases for coding accuracy and appropriateness.

• Assist with coordination of Clinical Epidemiology Division resources including space assignments printing and telecommunication needs.

• Perform other duties as required.

Sr. Professional Level

• Provide financial management of non-grant funds including gift auxiliary ICR and institutional as needed.

• Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations purchase orders office supply orders travel arrangements and reimbursements for the division.

• Review purchases for coding accuracy and appropriateness.

• Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades space assignments building access printing and telecommunication needs.

• Perform other duties as required.

Work Location:

This is an in person position with potential for hybrid work schedule (1-2 days/week) in the future.

Why Join Us:

The Barbara Davis Center for Diabetes (BDC) is the largest diabetes institute in the world specializing in type 1 diabetes research and care for children and adults. Over 235 clinicians clinical researchers basic biomedical scientists and supporting staff work at the BDC to find the most effective treatment prevention and cure for type 1 diabetes. The Center provides state-of-the-art diabetes care to over 7500 children and adults with diabetes and generates over $30 million annually including but not limited to clinical revenue gifts grants and other funding sources.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage

The University of Colorado offers a comprehensive benefits package that includes health insurance life insurance retirement plans tuition benefits ECO pass paid time off vacation sick and holidays and more. To see what benefits are available please visit:

Qualifications:

Minimum Qualifications:

Intermediate Level

• A bachelors degree in public health public administration social/behavioral sciences physical sciences nursing healthcare finance accounting business administration business or a directly related field from an accredited institution.

• 1 year of basic academic research grant management or related professional level experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year-for-year basis.

Senior Level

• A bachelors degree in public health public administration social/behavioral sciences physical sciences nursing healthcare finance accounting business administration business or a directly related field from an accredited institution.

• 2 years of basic academic research grant managementor related professional level experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year-for-year basis.

Preferred Qualifications:

• Experience coordinating and managing administrative and financial activities in a university research setting.

• Previous research administration experience.

• Knowledge and experience with UCD fiscal policies and procedures pertaining to finance human resources and grants and contracts.

• Knowledge and experience with COGNOS CONCUR InfoEd PeopleSoft Finance and HCM.

• Related experience working in a healthcare clinical and/or research environment.

Knowledge Skills and Abilities:

• Strong independent judgement and critical thinking skills.

• Ability to work independently as well as part of a team.

• Ability to establish work priorities and handle multiple deadlines.

• Ability to plan organize implement and coordinate complex financial and administrative activities.

• Ability to analyze interpret and evaluate a broad range of federal private and industry rules and regulations and apply them to solving budgetary and financial challenges.

• Ability to manage multiple funding streams with different requirements and overlapping project years.

• Ability to communicate effectively with medical professional administrative and other personnel to effectively present information both orally and in written form.

• Strong organizational skills and attention to detail.

• Demonstrated proficiency in the use of MS Excel Word Outlook and PowerPoint.

• Advanced proficiency creating and maintaining data/financial reports using Excel.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

• Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all human subjects and HR matters.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name phone number (mobile number if appropriate) and email address

Questions should be directed to:

Screening of Applications Begins:

Applications will be accepted until finalists are identified but preference will be given to complete applications received by October 6 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate Level: $52312 $66541

Senior Level: $56553 $71936

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety sensitive job duties you must enroll in theoccupational health medical surveillance program.