UNIV Project Coordinator Planning, Design & Construction
UNIV Project Coordinator Planning, Design & Construction
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Job Description
Job Description Summary
The Project Coordinator Planning Design & Construction (PDC) provides comprehensive support across multiple initiatives within the Planning Design & Construction department. This role supports the Director of PDC in all aspects of departmental coordination with primary focus on facilitating board-level communications meeting coordination and vendor presentations for the University and Medical University Health Authority (MUHA) PDC departments. Additional responsibilities include managing departmental level internal meeting logistics tracking project activities and ensuring project documentation is accurate and up to date. The position is instrumental in maintaining workflow continuity supporting small projects or project components of moderate complexity and ensuring successful coordination across stakeholders.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC001167 EngineeringPay Rate Type
HourlyPay Grade
University-05
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
Job Summary:
The Project Coordinator Planning Design & Construction (PDC) provides comprehensive support across multiple initiatives within the Planning Design & Construction department. This role supports the Director of PDC in all aspects of departmental coordination with primary focus on facilitating board-level communications meeting coordination and vendor presentations for the University and Medical University Health Authority (MUHA) PDC departments. Additional responsibilities include managing departmental level internal meeting logistics tracking project activities and ensuring project documentation is accurate and up to date. The position is instrumental in maintaining workflow continuity supporting small projects or project components of moderate complexity and ensuring successful coordination across stakeholders.
Job Responsibilities:
Board of Trustees (BOT) Facilities Planning Subcommittee PDC Meeting Support - 30%
Works closely with the Directors of the University and MUHA PDC to prepare for and support the Board of Trustees Facilities Planning subcommittee selection meetings.
Schedules and coordinates meeting logistics including room reservations technology setup and required documentation.
Prepares presentation materials and packets for Board of Trustees meetings and ensures timely distribution.
Attends and provides in-person support during meetings including facilitating meeting flow capturing minutes and tracking follow-up actions.
Manage ongoing communications with stakeholders before and after meetings.
Project Coordination & Administration University PDC 30%
Updates project plans timelines reports and schedules across various stages of project lifecycles.
Monitors project budgets and expenditures ensuring accuracy in reporting and alignment with financial goals.
Tracks project documentation including requirements scope issues risks funding status and deliverables.
Assists with the coordination of pre-planning activities such as needs analysis feasibility studies and preparation of business cases.
Ensure accurate record-keeping and centralized access to all project-related documents and communications.
Communication & Stakeholder Engagement 20%
Acts as a communication liaison between project teams leadership and external stakeholders.
Communicates scheduling information updates and changes effectively to all relevant parties.
Ensure stakeholders remain informed of project progress upcoming milestones and potential risks or delays.
Meeting Logistics & Facilitation 20%
Organizes and supports routine and ad-hoc project and departmental meetings.
Manage scheduling and invitations meeting room bookings and preparation of agendas and support documents.
Records and distributes meeting minutes and monitors the implementation of action items
Qualifications:
Required:
High school diploma and relevant project staff assistance experience.
Proficient in Microsoft Office Suite
Experience with project coordination preferably within facilities management construction or capital project environments.
Preferred:
Strong organizational and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Strong interpersonal skills and a professional demeanor suitable for working with executives and board-level stakeholders.
Familiarity with project scheduling tools (e.g. MS Project Smartsheet) and collaboration platforms (e.g. SharePoint Teams).
Experience supporting large capital construction or renovation projects.
Familiarity with architectural engineering and construction processes and terminology.
Experience preparing formal documentation and presentations for executive leadership or governing boards.
Familiarity with budget tracking and financial reporting in a project environment.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:
IC
Employment Type
Full-Time
Key Skills
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