Senior Legal Operations Assistant
Senior Legal Operations Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
You will need:
- Bachelors degree with good working knowledge of ADB or similar multilateral development banks project-related and technical assistance (TA) operation and administration.
- At least 5 years relevant experience .
- Experience maintaining databases and preparing statistical reports.
- Proficient in english communication strong organizational skills with attention to detail effective time management across multiple projects and a collaborative team mindset.
- Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 2 (TL2)
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.
- Retirement plan
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila Philippines and is composed of 69 members 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous inclusive resilient and sustainable Asia and the Pacific while sustaining its efforts to eradicate extreme poverty. ADB combines finance knowledge and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Legal Operations Assistant is assigned within the Office of the General Counsel (OGC). You will be based at our Headquarters in Manila Philippines.
You will report to a designated International Staff and Officer (as applicable).
Your Role
As a Senior Legal Operations Assistant you will provide analytical technical and support coordination to OGC by performing the activities described below.
You will:
Work independently on all or a combination of the following defined areas depending on the assignment and duties agreed in the individual work plan.
a. Correspondence and Documentation Production
Maintain different documents e.g. Administrative Tribunal submissions Board papers Appeals Committee papers review of Administrative Cases interpretation of ADB procedures Administrative Orders and Circulars Asian Development Fund papers loan documents ADB Borrowings/Swap transactions and routine correspondence back-to-office reports and effectiveness letters for public/private sector loans;
Help prepare materials for seminars (e.g. Microsoft PowerPoint presentations and transparencies).
b. Project Processing
Provide support in drafting loan documents i.e. providing templates formatting editing proofreading and fine-tuning; request for amortization schedules and minutes of loan negotiations; monitors status of project processing administrative/tribunal review cases and documentation for ADB borrowings;
Help consolidate conditions precedent documents before drawdown/disbursement of private sector projects and preparation of ADB-generated project documents.
c. Legal Documents and Information Monitoring
Maintain updated filing system;
Select and upload memoranda and signed loan documents minutes of lawyers meetings and Law Policy and Reform (LPR) technical assistance (TA) into the iManage database and Resource Center or to the designated shared files/folder;
Monitor incoming documents and e-mails for action or reassignment (in the absence of the counsel responsible) and update counsels schedule of mission/leave in the designated shared files/folder.
d. OGC Law Policy and Reform
Provide support in processing/administration of LPR projects preparation of TA Board papers/other documents;
Prepare correspondence with Government and consultants;
Prepare contract variations; collaborate with consultants on different aspects of contract administration; handle of files/other documents; and make arrangements for TA missions. Provide overall assistance in LPR activities in administrative arrangements for OGC-sponsored seminars; produce LPR publications from consultants reports; gather information on domestic and international private/public institutions; maintain mailing lists; and mail LPR publications.
e. ADB Borrowings and Swap Transactions
Sort compile and monitor documentation related to ADB borrowing/swap transactions and in consultation with the Treasury Department help prepare necessary draft documentation from the internal authorization stage (e.g. Presidents Memorandum and Secretarys Certificate) to processing and closing stages and ensure that above documentation are filed and bound in volumes for OGC use.
f. Research
Under direction gather information from books documents and other publications from different sources the Main Library and the Internet as legal and/or background materials for project and non-project matters.
g. Others
Provide transcription and logistical support including travel arrangements. Guide new and temporary assistants on office procedures. Be a backup assistant to other counsel on a temporary basis in the absence of the assigned assistant and provide other ad-hoc support related to OGC operations.
Required Experience:
Senior IC
Employment Type
Full Time
