Operations Specialist

This position is located in our Central Services Division.

Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: STATEMENT:

Empowering all Montanans through work and opportunity.

DLI CORE VALUES:

• Responsiveness
• Respect
• Integrity
• Excellence
• Cohesiveness

Its about the people and the impact we make in our communities every day. We are proud of our open team-based supportive and collaborative work environments. Learn more about DLIhere.

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking camping biking fishing boating hunting skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs rodeos and theaters. Read more about our great state here.

See our other incredible benefits here. These are some of our benefits just to name a few:

• Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
• 38 paid days off a year including vacation sick leave and holidays.
• Military leave: Youll get up to 15 days of military leave with full pay.
• Longevity raises with continuous service as well as any negotiated market increases and state statutory raises.
• Health dental vision life insurance coverage flexible spending accounts EAP - clickhere to learn more.
• Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
• Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. Click here to learn more.
• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- clickhere to learn more!
• Career progression training opportunities and room for professional growth.
• State employee discounts at various businesses across the state.

This position may be eligible for a statutory $1.00 an hour base pay increase effective on July 1 2026.

*This position may be covered by aVoluntary Employee Beneficiary Association (VEBA)

JOB DUTIES:

As an Operations Specialist you will:

• Process Payroll - Assist with payroll processing and related tasks in a timely and accurate manner.
• Risk Exposure process and track insurance claims. Maintain insurance asset information.
• SABHRS Security evaluate submit and monitor access requests.
• Technology Support assist with minor technology related issues as well as hardware and software tracking.
• Reporting assist with agency reporting needs.
• Project Support assist with annual biennial and other projects as needed.
• Data Analysis - Conduct research system/process analysis and data gathering and reporting.

KNOWLEDGE SKILLS AND ABILITIES:

If you are the right person for this opportunity you will have the following knowledge skills or abilities:

Knowledge of (or ability to learn in a reasonable amount of time):

• Microsoft Excel spreadsheet skills and Microsoft Office proficiency.
• Database management.
• State payroll processes and practices.
• State governmental accounting systems.
• SABHRS
  

Skill in:

• Excellent written and verbal communication skills.
• Managing workload in an efficient manner.
• Analyzing practices and processes to look for more effective or efficient methods.
• Time management organization initiative flexibility and attention to detail.
  

Ability to:

• Communicate in a clear concise and professional manner.
• Adhere to professional and confidential standards.
• Work both in a team environment and independently to achieve objectives and timelines.
• Present information orally and in writing to a diverse group of stakeholders.
• Analyze data recognize anomalies and resolve discrepancies.
• Organize prioritize and plan workload according to agency needs.
• Adapt to changing conditions and work responsibilities in a positive manner.
• Be innovative to solve problems or implement solutions.
• Establish and maintain good working relationships with a variety of stakeholders.
• Provide verbal and written guidance on payroll topics to non-expert audiences.
• Interpret and analyze payroll records rules policies requirements and laws.
  

MINIMUM QUALIFICATIONS

Candidates with a strong mix of the attributes listed in the above Knowledge Skills and Abilities (KSAs) in the fields of business agency services project management or other related fields are desired. Candidates may demonstrate competency in the KSAs through at least 7 years directly related experience formal education (including certificates credentials or degree-based programs) or a combination of both. Candidates should clearly describe how their experience and education meet the identified KSAs and provide examples in their cover letter that demonstrate their qualifications. Any combination of equivalent experience and education to successfully perform the essential functions of the position will be considered.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however you will need to initiate the application and attach the resume cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application but the application will not be scored or reviewed.

Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip: When attaching your resume cover letter or other required documents you must mark the attachments as RELEVANT or we will be unable to view your documents.

Required application materials:

• Cover Letter - In your cover letter describe how your education knowledge and skills have prepared you for this position.
• Resume - include all work experience you have held that would help you qualify for this position including duties dates of employment.

Only online applications will be accepted. By applying online you can receive updates and monitor the status of your application.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.

If you need an accommodation with the application process please contact the HR office.