Document Controller

Do you want your work to make a difference for NSW

Working to protect the states environment and heritage.

Opportunity to contribute to projects delivering sustainable water outcomes for the environment and communities in the Murray Darling Basin

• Two temporary roles up to December 2026
• Full-time at 35 hours per week plus Flextime
• Based in Parramatta or regional office location by negotiation with hybrid working supported
• Salary range is from $113574 to $125720 plus super and leave loading

About the role

Our Project Support team is currently seeking to appoint two Document Controllers to provide supporting document control for our portfolio of projects under the Sustainable diversion limit adjustment mechanism MurrayDarling Basin Authority (SDLAM) designed to achieve similar or improved environmental outcomes for rivers wetlands and wildlife using less water.

The Document Controller provides system support to ensure delivery of an efficient effective customer focused and professional information management service. This service supports improvements in digital recordkeeping across the Water Group and co-ordinates activities for physical record processes when required.

Accountabilities of the role include:

• Apply existing or develop new knowledge management systems model documentation and templates to promote best practice and continuous improvement in contract and project management.
• Provide expert advice and support to project teams on the storage management and use of DCCEEW Water Infrastructure electronic document management systems.
• Ensure high standards of quality are applied to the management storage and access to project documentation.
• Receive record distribute and file all technical documentation including coordinating all project correspondence such as incoming and outgoing contractual documents reports and briefs designs and drawings schedules registers specifications.
• Coordinate the receipt recording distribution and filing of technical documentation including contractual correspondence reports designs drawings schedules registers and specifications.
• Manage the flow of reports and submissions between project stakeholders ensuring timely and accurate dissemination.
• Oversee document version control access permissions information security and retrieval processes in line with contractual and records management obligations.
• Maintain consistency in document control procedures in accordance with agency policy and the NSW State Records Act. Liaise with document controllers across project teams to ensure consistency and escalate system issues to the document management system administrators.
• Ensure quality control across design reviews and technical documentation verifying that all project parties are working from the correct version.
• Maintain up-to-date knowledge of RMS technical specifications and standards.
• Coordinate and update project-specific modifications to technical specifications and tender documents ensuring accessibility for project and contract managers.
• Identify and implement improvements to document control processes based on feedback from project directors and teams.

About You

To be successful in the role you will have demonstrated experience in systems and records administration including:

• Proficiency in client-side use of electronic document management system InEight Document (TeamBinder) including version control metadata management workflows and access control.
• Strong understanding of compliance requirements including the NSW State Records Act and relevant contractual obligations.
• Proven ability to implement and maintain quality control processes for technical documentation ensuring accuracy completeness and consistency across all project records.
• Strong understanding of compliance requirements including the NSW State Records Act.
• Excellent attention to detail and organisational skills.
• Strong communication and stakeholder engagement capabilities.

Essential Requirements

• Tertiary qualifications in information management or other relevant field and/or equivalent knowledge
• Substantial experience in the IT and /or records management industry.

For more information read the full Role Description:Document Controller

Who we are

The Department of Climate Change Energy the Environment and Water(DCCEEW) works to protect the states environment and heritage. It leads the way on climate change driving the sustainable transition to a net zero economy powered by affordable reliable and clean energy.

DCCEEW conserves and protects the states natural environment. It manages the NSW national park estate including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations.

DCCEEW also ensures sustainable management of water resources across the state to support the environment communities and industry.

We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

The Water Group leads the NSW Government in providing confidence to communities and stakeholders with the transparent stewardship of water resources provision of services and reforms that support sustainable and healthy environments economies and societies across NSW.

To Apply

If excited by the information above we look forward to receiving your application including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close Monday 29 September 2025 at 11:55pm.

Should you require further information about the role please contact Iain Bignell Executive Support Coordinator Project Delivery Water Group on .

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Our goal is to build a workforce that not only represents but also understands and serves the diverse communities of New South Wales. We are committed to making our state a vibrant and inclusive place to live work and thrive for everyone. Our workforce represents people of all ages and genders Aboriginal and Torres Strait Islander people people with disabilities the LGBTQI community and people from diverse ethnic and cultural backgrounds.

Looking for more information or assistance in applying

• Our commitment to a diverse and inclusive workplace.
• How we encourage and support people with disability
• Information and adjustments for individual needs for the recruitment process and the workplace.

If you require an adjustment for your application process please contact our Talent Acquisition Team by emailing contacting Eloise Fleck on(please mention reference number 543788).

If you are an Aboriginal or Torres Strait Islander use our Aboriginal applicants guide to assist with applying for roles or contact our Aboriginal Career pathways team for a yarn

Find us on Facebook Instagram X (Twitter) YouTube and LinkedIn.