Encapsys Office Administrative Assistant
Encapsys Office Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Milliken & Company is a global manufacturing leaderwhose focus on materials science delivers tomorrows breakthroughs today. Fromindustry-leading molecules to sustainable innovations Milliken creates products thatenhance peoples lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile flooring chemical and healthcare businesses the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Millikens curious minds and inspired solutions at and on Facebook Instagram LinkedIn and Twitter.
POSITION OVERVIEW
The Administrative Assistant is responsible for taking a proactive and forward-looking approach while providing administrative support to the Director of Operations at Encapsys and calendar management travel coordination and meeting organization for the Encapsys team. This position will also provide Accounts Payable support to the Finance team in areas of purchase order management receival of goods/services and general workflow management.
JOB RESPONSIBILITIES
- Excellence in support for Encapsys Director of Operations with calendar management presentation and meeting preparations and travel coordination
- Assist Finance Team with entering and managing the purchase order process receipts of goods and services receival of invoices and overall system and workflow management
- Support Legal Team with navigating the process flow for contract renewals reviews and signatures
- Act as onsite resource for IT needs to include supporting remote troubleshooting and coordinating local vendor support
- Assist with planning office events such as meetings conferences teambuilding activities holiday parties etc.
- Coordinate travel to include the company corporate jet commercial flights hotels and rental vehicles to include local domestic and international
- Participate as an active member of the FUN Committee and other committees that may form in the future to encourage associate engagement and maintain our culture
- Excellence in administrative services performed for Encapsys leadership team and others as deemed necessary to include calendar management and other associated services provided for general operation of the site
- Lead ad hoc projects as assigned taking responsibility for planning and executing to achieve desired outcomes
- Handle confidential and sensitive information with extreme discretion safeguarding and protecting critical proprietary and personal data.
QUALIFICATIONS
- High School diploma or GED required
- Associates degree in administration or business a plus
- 3 5 years of relevant experience
- Proficient in PowerPoint Word Excel and Outlook. Experience with SAP preferred.
- Ability to learn other software applications that may be required
- Experience in setting up and troubleshooting teleconferences and web conferences
- Ability to handle multiple priorities and competing requirements
- Well-developed administrative skills including a strong attention to detail
- Solid and proactive problem solver; can anticipate problems
- Excellent written verbal and and interpersonal communications skills
Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race color creed religion sex or gender (including pregnancy childbirth or related medical condition including but not limited to lactation) sexual orientation gender identity or gender expression (including transgender status) ancestry national origin citizenship age physical or mental disability genetic information marital status veteran or military status or any other characteristic protected by applicable law.
To request a reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact
Employment Type
Full Time
