Associate Director of University Events
Associate Director of University Events
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$ 75000 - 85000
1 Vacancy
Job Description
Department
Yearly unrestricted fundraisingPosition Summary
The Associate Director of University Events is an integral member of the Office of University Events (OUE) managing vendor-partner relationships and production of all signature event experiences strategically designed to elevate visibility and engage constituents while promoting the Universitys mission and goals. This position leads all facets of signature high-level events including logistics operations and budgets; assists with strategic planning and the creation of annual goals and metrics. It is essential that this event planner possess excellent judgement integrity flexibility creativity a positive attitude and the ability to collaborate and consult. The Associate Director of University Events reports to the Executive Director of University Events within the University Advancement division.
Event Management and Execution 70%
Leads the planning and execution for all highly visible University-wide events and collaborative programming efforts including but not limited to Commencement Homecoming Presidents Welcome Back Howdy Rowdy BBQ Holiday Fest Roadrunners Who Soar Presidential Fireside Chats and the Presidents Speaker Series
Manages and fosters collaborative inclusive partnerships with university departments community organizations and service providers and vendors in direct support of the successful planning and implementation of initiatives events and projects
Responsible for all aspects of the event experience including stage management program timing and scheduling mapping out staffing assignments catering audiovisual services special accommodation needs and seating coordination
Directs the other OUE team members on event support logistics and projects and delegates tasks accordingly
Develops goals and metrics to measure and assess event success
Provides support on budget development and management related to all large scale and small-scale university events
Negotiates contracts with vendors event sites and service providers and manage vendor relationships
Prepares planning agendas and run of show materials for senior leaders and fellow OUE team members
Conducts post-event analysis and reports to assess impact and identify opportunities for improvement
Works closely with the Assistant Director of Event Marketing & Communication on ensuring look & feel is not just felt in the decor but on signage and promotional materials
Works closely with the Associate Director of Audiovisual Operations on ensuring the technical programming matches vision and overall timing
Commencement Leadership 20%
Serve as the lead for all Commencement event operations include logistics venue rental volunteer management graduate coordination and vendor contracts
Chair of Commencement Committee and assigns and manages all marshals name readers and Big Voice
Responsible for enforcing ceremony protocol and guidelines
Oversee Tassel graduation management software
Exceptional organization and management of all internal and external partnerships as they relate to Commencement
Assists in the creation of the Commencement program and high-level communications
Leadership and Management 10%
Represents the OUE department on various committees and task forces as appropriate regarding special events and event management on campus.
Supports and guides other committees on event and operation logistics such Roadrunners Who Soar MLK Breakfast Community Collab Summit and Homecoming.
Manages student internship program within the School of Hospitality focusing on recruitment retention and training of student interns
Provides guidance and strategy around 3rd party pop up events
Required Qualifications
- Bachelors degree in hospitality event management communication or related field.
- Minimum five years experience in event management and customer service relations with progressive responsibilities
- Excellent customer service skills and strong commitment to creating a service-focused environment
- Demonstrated ability to manage multiple projects prioritize work to maximize productivity and respond effectively to change
- Budget development and management experience
- Excellent written and verbal communication skills
- Adaptability and resilience to thrive in a fast-paced high-pressure environment
Preferred Qualifications
- Demonstrated ability to foster collaborative working relationships and deliver positive internal and external public relations
- Demonstrated ability to work independently and as a member of a team
- Proficiency with seating assignment and floor plan creation platforms (ie: Social Tables or Smartdraw)
- Experience working in university advancement alumni relations or commencement
We encourage you to apply even if you do not meet every preferred qualification. We are most interested in finding the candidate who will best contribute to the University.
Schedule Information
- Full-time 40 hours per week
- Exempt
- Hours: Monday Friday 8:00 am - 5:00 pm
- Evenings and Weekend Work: nights and weekends for events required
- Schedule: Hybrid schedule requiring in person work on our Denver CO campus with the flexibility of some remote work opportunities (subject to supervisor approval)
- Travel: traveling for events required
Salary for Announcement
Under Colorado law MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience skills knowledge abilities education licensure and certifications analysis of internal equity and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The anticipated hiring range is $75000-$85000
This position is paid monthly and is eligible for MSU Denver benefits.
Instructions to Apply
Please apply by visiting our career site and searching for JR104473.
For full consideration the following documents must be submitted:
- Resume
- Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former).
Official transcripts will be required of the candidate selected for hire.
Deadline
Applications accepted until position filled; priority given to applications received through September 29 2025 at 11:59 PM MST.
Closing Date
Open Until Filled
Posting Representative
Sophia J MontanoPosting Representative Email
Benefits
The Universitys benefits package is comprehensive and offers medical vision and dental free RTD pass tuition reimbursement as well as a life and supplemental insurance plans retirement plans and other programs such as accessto a long-term disability (LTD) MSU Denversbenefits websiteto learn more.
For a brief overview please see: University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at.
Background Checks
Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To Assist in achieving that goal we conduct background checks on all finalists for positions at the University prior to employment.
Diversity Statement
Metropolitan State University of Denver is a unique access-oriented campus community that values diversity equity and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.
We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students faculty and staff and recognize that in order to achieve a just and equitable society diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
Required Experience:
Director
Employment Type
Full-Time
