Finance Coordinator
Finance Coordinator
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Job Description
We are seeking a proactive and detail-oriented Finance Coordinator to support the smooth running of our practice s day-to-day finances. The Finance Coordinator will take responsibility for bookkeeping financial administration and reporting working closely with the Director of Business Operations and external accountants.
This role is well-suited to someone with experience in financial administration or management accounts who is organised numerically confident and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Bookkeeping & Accounts Support
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Maintaining accurate bookkeeping and accountancy records including sales and purchase ledgers.
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Preparing and issuing monthly invoices.
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Processing project and staff expenses in line with company policies.
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Carrying out monthly bank reconciliations and balance sheet checks.
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Supporting external accountants with information for annual accounts VAT returns and audit requirements.
Financial Monitoring & Reporting
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Assisting with the preparation of monthly and quarterly management accounts.
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Supporting the production of budgets forecasts and cashflow reports.
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Monitoring debtor and creditor lists ensuring timely payments and follow-ups.
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Preparing basic financial reports and summaries for Director meetings.
Payroll & Compliance
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Reviewing payroll and pension reports (prepared by others) to ensure accuracy.
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Supporting compliance with financial regulations and company procedures.
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Assisting with the implementation of financial systems and internal controls.
General Administration
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Organising weekly/monthly payment runs and setting up payments for approval.
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Handling day-to-day bank and supplier queries.
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Providing financial data for external benchmarking and industry reports when required.
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Supporting wider business operations and taking on ad-hoc finance projects.
Requirements
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3 years experience in a finance support role such as Finance Coordinator Assistant Accountant Accounts Administrator or similar.
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Strong numerical and analytical skills with excellent attention to detail.
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Organised self-driven and able to manage multiple tasks with minimal supervision.
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Strong communication and interpersonal skills.
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Proficiency in Microsoft Office (especially Excel).
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Experience with SAGE 50 Xero or similar accounting software is essential.
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Experience with project management software (e.g. Rapport3) is desirable but not essential.
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Previous experience in a design construction or creative practice is desirable but not required.
Offer
- Opportunities for professional development.
- A supportive and collaborative work environment.
- Hybrid (1-day wfh)
- Competitive salary dependent on experience.
Employment Type
Full-time
