Finance Coordinator

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

We are seeking a proactive and detail-oriented Finance Coordinator to support the smooth running of our practice s day-to-day finances. The Finance Coordinator will take responsibility for bookkeeping financial administration and reporting working closely with the Director of Business Operations and external accountants.

This role is well-suited to someone with experience in financial administration or management accounts who is organised numerically confident and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Bookkeeping & Accounts Support

Maintaining accurate bookkeeping and accountancy records including sales and purchase ledgers.
Preparing and issuing monthly invoices.
Processing project and staff expenses in line with company policies.
Carrying out monthly bank reconciliations and balance sheet checks.
Supporting external accountants with information for annual accounts VAT returns and audit requirements.

Financial Monitoring & Reporting

Assisting with the preparation of monthly and quarterly management accounts.
Supporting the production of budgets forecasts and cashflow reports.
Monitoring debtor and creditor lists ensuring timely payments and follow-ups.
Preparing basic financial reports and summaries for Director meetings.

Payroll & Compliance

Reviewing payroll and pension reports (prepared by others) to ensure accuracy.
Supporting compliance with financial regulations and company procedures.
Assisting with the implementation of financial systems and internal controls.

General Administration

Organising weekly/monthly payment runs and setting up payments for approval.
Handling day-to-day bank and supplier queries.
Providing financial data for external benchmarking and industry reports when required.
Supporting wider business operations and taking on ad-hoc finance projects.

Requirements

3 years experience in a finance support role such as Finance Coordinator Assistant Accountant Accounts Administrator or similar.
Strong numerical and analytical skills with excellent attention to detail.
Organised self-driven and able to manage multiple tasks with minimal supervision.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office (especially Excel).
Experience with SAGE 50 Xero or similar accounting software is essential.
Experience with project management software (e.g. Rapport3) is desirable but not essential.
Previous experience in a design construction or creative practice is desirable but not required.

Offer

Opportunities for professional development.
A supportive and collaborative work environment.
Hybrid (1-day wfh)
Competitive salary dependent on experience.